Suggested monthly administration routines
NOTE: The procedures below DO NOT have to be run at the month end. They should/can be spread out over the month.
The Validation, Debtor list and Vatbook can all be automated so the system runs them it'self - See http:/localhost/premvet/manual/pv5/ch27b.html for details.
- Validate veterinary data files
- Vatbook - can be run daily, weekly monthly etc. depending on
practice requirements.
- Invoicing - Either invoice production or fee notes.
- A debtors list, can be aged debt or control debt.
- Booster reminders and overdue booster reminders.
VALIDATION PROGRAMS.
The main thing to remember about validation programs is that NOBODY else will be able to use the computer on any screen while they are running. Validating vet data files and fixing short form or pointers back can take hours to run so they are best run overnight.
Validating vet data files - You are asked three questions.
- Answer Yes to " do you want to print? "
- If you have not run a validation for a while then answer " No " to
automatically fix any errors ? Send us a copy of the printout so we can
advise what action to take.
- Include DD discrepancies ?
This deals with the Status code DD and the words dead or died in text.For example if the status code is set to DD but there is no indication of the animal having died or been euthanased then it will print on the validation This animal may not be dead. Alternatively if it finds the words dead or died on the clinical record but no DD status code it will print may NOT be dead. This could happen if you have an entry such as .. bitch whelped, one puppy died.
It is worth checking the DD discrepancies every 6 months otherwise answer No to the question.