Customising Bills and Receipts

Using definition files you can alter the wording of many of the bills and receipts you can generate from the management (or clinical) screens. This guide lists all the possible options, the definition file you need to add (or change) and the default contents.

The defaults are built into the software, you will NOT find a definition file with the default settings - the presence of one of the listed file will over-ride the default. You cannot 'damage' or 'change' the original defaults, if you are changing a definition file and feel it has gone 'wrong' and surgery is about to start - just remove (or re-name) the file you have been working on and it will be back as it was.

Itemised (A4 and POS)
Today Bills
Estimates
Management Fee Notes
Standard Receipts

Itemised Bills

This bills will break the work done into categories. The Itemised bills will print on the main document printer, the 'pos' bills on the Point of Sale printer.

Format Top of Bill Bottom of Bill
Plain Text item.def item.bot
Nroff item.defn item.botn
Point of Sale pos.top pos.bot

Format	Top of Bill	Bottom of Bill
Plain Text	`item.def`	`item.bot`
Nroff	`item.defn`	`item.botn`
Point of Sale	`pos.top`	`pos.bot`

Groff Format

Here is a sample of an nroff 'top of the bill', this is the default, you can cut and paste this to item.defn and edit as you see fit. The system will add the rest of the details.

.PGNH
.sp
.B
.nf
.S 25 35
&PAD1
.S 16 20
&PAD2
&PAD3
.fi
.R
.S 11 13
.ad r
\fBVat No. &PVAT\fR
.br
.ad b
.TS
tab(@) expand;
lbw(3i) l l.
&CLIENT@Date@&DATE
&ADDRESS1@Ref@&ANIMAL (&REF)
&ADDRESS2@User@&USER - &DREF
&ADDRESS3@@
&POSTCODE@@
.TE

There is no default groff bottom of the bill (item.botn) you can add any thing you want.

Plain Text Format

Here is a sample of a 'top of the bill', when using plain text, this is the default, you can cut and paste this to item.def and edit as you see fit. The system will add the rest of the details.

&es&pad1&ef

&pad1, &pad2
&pad3                                                       VAT No.
                                                            &pvat


                                                            &date

     &client
     &address1
     &address2
     &address3, &postcode

Ref : &animal (&ref)
User: &user : &dref

There is no default plain-text bottom of the bill (item.bot) you can add any thing you want.

Point of Sale (POS) Bills

This bills will print on the Point of Sale printer and put the work into categories.

These are plain text only, you cannot use Nroff with these bill types. Here is a sample of a 'top of the bill', when using plain text, this is the default, you can cut and paste this to pos.def and edit as you see fit. The system will add the rest of the details.

             &es&pad1&ef

             VAT No: &pvat

   &client
   &address1
   &address2
   &address3, &postcode

Ref : &animal (&ref)
User: &user : &dref

As with the other bill types there is no specific default bottom of a POS bill. You can add anything you want - e.g.


  Thank you for letting us treat
  &animal, we hope you were happy
  with the service.

  http://Your.Web.Site.Address

      Service with a smile

Today Bills and Dockets

This bills will list the actual work done. Dockets bills will print on the main document printer, the 'today' bills on the Point of Sale printer.

Format Top of Bill Bottom of Bill Notes
Today Bill today.top today.bot
today.crd In Credit
today.bal Balance
today.nil Zero Balance
Dockets docket.top N/A

Format	Top of Bill	Bottom of Bill	Notes
Today Bill	`today.top`	`today.bot`
		`today.crd`	In Credit
		`today.bal`	Balance
		`today.nil`	Zero Balance
Dockets	`docket.top`	`N/A`

Today Bills

This bills will print on the Point of Sale printer and will itemise the work done.

These are plain text only. Here is a sample of a 'top of the bill', this is the default, you can cut and paste this to today.top and edit as you see fit. The system will add the rest of the details.

         &es&pad1&ef
          VAT No: &pvat


&client
&address1
&address2
&address3, &postcode

Ref  : &animal ( &ref)
Date : &date &time
User : &user : &invoice

     Work Done                Price
------------------------------------

As with the other bill types there is no specific default bottom of a Today bill. You can add anything you want, in addition to the 'normal' bottom of the bill you can add additional wording if the client is in credit (today.crd), has an outstanding balance (today.bal) or the account is zero (today.nil). These definition files will be added after any today.bot file.

Dockets

This bills will print on the Main printer and will itemise the work done.

&pname

&pad1, &pad2
&pad3                                                 VAT No.
                                                     &pvat

     &client
     &address1
     &address2
     &address3, &postcode

There is no 'docket.bot' - you cannot add customised messages to the bottom of dockets.

Estimates

Format Top Bottom
Groff esttop.defn estbot.defn
Plain Text esttop.def estbot.def

Format	Top	Bottom
Groff	`esttop.defn`	`estbot.defn`
Plain Text	`esttop.def`	`estbot.def`

Groff - Estimate (Top)

.B
.nf
.S 25 35
&pname
.S 16 20
&pad1
&pad2
&pad3
.fi
.R
.S 11 13
.ad r
\fBVat No. &pvat\fR
.br
.ad b
.sp
.S 16 18
.ce 1
\fBTreatment/Examination Estimate\fR
.S 12 14
.TS
tab(@);
l lb.
Prepared for@&client with &animal
Procedure/Test@&procedure
Date@&date
.TE

Estimate - Plain Text (Top)

&pname

&pad1
&pad2, &pad3                                            VAT No.
                                                        &pad4 


Treatment/Examination estimate

Prepared for   : &client - &animal                          

Procedure/Test : &procedure     Date : &date

-----------------------------------------------------------------------------

Estimate - Groff (Bottom)

Unlike the bills, estimates do have a default 'bottom', with groff format this is estbot.defn. Here is the default:

.sp
\fBAuthorised limit :\fR \(Po        
.sp
I understand these sums represent an estimate ONLY based on the treatment
and tests foreseen at the time the estimate was made and accept financial
responsibility for the procedures indicated.
.sp
I hereby authorise the administration of such general anaesthesia and
the undertaking of such procedures listed above.
.BL
.LI
All general anaesthesia represents a small risk, if you are worried
please ask the veterinary surgeon.
.LE
.sp 2
Owner/Agent \l'4i'

Estimate - Groff (Bottom)

The 'plain text' version of the botton of an estimate (estdef.bot).

Authorised limit :         &auth

I understand these sums represent an estimate ONLY based on the treatment
and tests foreseen at the time the estimate was made and accept financial
responsibility for the procedures indicated.

I hereby authorise the administration of such general anaesthesia and the
undertaking of such procedures listed above.

* All general anaesthesia represents a small risk, if you are worried please
ask the veterinary surgeon


Owner/Agent ...................................

Management Fee Notes

Format Top Bottom
Groff N/A fee.botn
Plain Text N/A fee.bot

Format	Top	Bottom
Groff	`N/A`	`fee.botn`
Plain Text	`N/A`	`fee.bot`

There is no specific default for the bottom of Management Fee Notes. Add what you require.

Receipt (Standard)

Format Top Bottom
Groff N/A N/A
Plain Text receipt.def

Format	Top	Bottom
Groff	`N/A`	`N/A`
Plain Text	`receipt.def`

You cannot change the format or wording of the 'Standard' receipt if using the groff format. With the plain text version, you replace the complete receipt. Here is the default:

&pname

&pad1
&pad2, &pad3                                          VAT No.
                                                     &pvat

Doc ref: &user : &dref



     Received with thanks from &client client no. &ref

     The sum of #  &amtdue Paid by &ptyp  &pref on &date

     A balance of #  &BALDUE is still outstanding on &ANIMAL        


     Tendered     :#  &tender
     Amount due   :#  &amtdue
     Change given :#  &change
.pa

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