Exporting Reminder files to MS Word

Use the PremVet5 software to generate the list of animals to be recalled then use Word for Windows to print the letters.

How to print reminders for e.g dogs due in July:

1. From Print recalls, generate the info, creating a file on your main CPU.

2. Write a reminder template letter for dogs,

3. Attach your reminder data to the letter and print.

Your vaccine company may be able to offer you A4 paper with their cartoons printed at the foot of the sheet and this enables you to combine the humorous effect of postcards with a tidy letter which could be modified with the seasons, fleas, worm control etc.

Generating the data files

Run the recalls under premvet:

1.. Client range          :  All
2.. Recalls will be       :  Spooled
3.. Client type           :  All
4.. Do all recall types   :  No
5.. Vaccination recalls   :  Yes
6.. Other                 :  No
7.. Recall period         :  01.07.2002 and 31.07.2002
8.. Report type           :  File under : text/djuly02.csv
9.. Append a label        :  No
10. Include the summary   :  No
11. Species to search for :  CANINE
12. Status codes to IGNORE:  None
13. Surgery to process    :  All
14. Output when           :  run finished
15. Multiple recalls      :  no
16. Per Animal or Client  :  Client

Select option to change ('F'iles) or RETURN to continue ..
            Reset with an '*', Highlite options are used in search

Use option '8' Report Type to change the output to 'File' and if you want change the name of the file it is stored under.

Press return to continue and the data will be stored in a file in the text sub-directory called djuly02.csv

Create template letter

This is a personal thing - within word just type away and leave a space for clients name, animals name etc, the fields are best inserted afterwards.

Attach your reminder data to the letter

Click on Tools then mail merge

• Main Document
• Create
• Form letters
• Active window
• Data Source
• Get Data
• Open Data source
• Find/Select your recall file
  Click on drive P:, then the folder text then the name of the file you saved the recalls to.

• Edit Main Document

Position the cursor over your spaces for client name and then click on the Insert Merge Field button and select the client name from the drop down box. Repeat for all the other fields. Once complete click on the <<<ABC>>> button and the field names will be replaced with the actual data. Now using the > button you can scroll through the data file to check for any errors, once you happy click on Tools then Mail merge.

Merge data with document

• Click Merge and change Merge to : Printer (drop down menu box).

Following month, open your recall letter click on Tools then Mail merge only this time select your new recall data file.