Full List of All Entries

Management_Record

These options affect the animal's management and clinical screens.

Insured_Field

This changes the name displayed on the animal's management record for Insured

Default Insured_Field = Insured

Default	Insured_Field = Insured

Insured_Field = Warnings

Insured_Field_Event

This can be used to change which colour event is used to display the contents of the Insured Field. By default, this will use colour event 205 (as with the other management fields).

If you want to draw users attention to this you could alter the colour.

For example, if you have event 99 set for bright red - Insured_Field_Event = 99

See Also: Insured_Field

Referred_Text

The name of the 'Referral From' field on the Additional management screen.

Default Referred Text = Referral From

Default	Referred Text = Referral From

Referred_Text = User Practice

MR_Flag

A name associcated with the Management record flags, you should append the number of the flag to the entry, e.g. to set the 1st flag as 'Allergic Reaction' and the 5th to 'Friend of PM' then you would enter:

MR_Flag_5 = Friend of PM
MR_Flag_1 = Allergic Reaction

See Also: Additional_Right

MR_Flag_Alert

This is related to MR_Flag and will alert you when one of the flags is set. You enter it as MR_Alert = x,y,z where z,y and z are the flags to monitor. If you have say flag 5 set for 'Allergic Reaction' then the entry:

MR_Alert = 5

Will pop-up an alert.

See Also: MR_Flag

OOH_Vets

If OOH_Vets is set to yes then the user must enter a referred practice (on additional screen) - it cannot be left blank when adding a new animal.

Default OOH_Vets = No

Default	OOH_Vets = No

See Also: Referred_Text

Ref1_Name

The Ref 1 name on the Additional screen. This defaults to 'Ref 1'; it could be used for Insurance Policy number, PDSA certificate number etc.

Default Ref1_Name = Ref 1

Default	Ref1_Name = Ref 1

The example below has Ref1_Name = Policy No. set:

See Also: Date1_Name

Date1_Name

Similar to the Ref1_Name option, this changes the name of the 'Date 1' field.

Default Date1_Name = Date 1

Default	Date1_Name = Date 1

In the example below Date1_name = Expires on has been added.

See Also: Ref1_Name

Additional_Right

Default Additional_Right = Status

Default	Additional_Right = Status

This is used to alter the default screen that is displayed when you select the 'Additional' Screen. By default, this will show the Status codes, date of death, Last Weight Date.

Adding Additional_Right = Phone then the system will display the client telephone numbers.

Adding Additional_Right = Flag then the system will display the animal Flags.

See Also: MR_Flag
See Also: Telephone

Telephone

The 1st two telephone numbers on the Additional Screen are fixed at Mobile and Fax, the others you can set as required. In the below example, they are set to Stables and Office.

This is done with the entry Telephone = Stables, Office. You add the description you want, each one separated with a comma.

See Also: Additional_Right

Pop_Recall

This is used to produce a pop-up box when a recall is NOT present on the animal's card. You specify them using the format:

Pop_Recall<letter> = <recall> <Species> <Species> <Species> etc.

<letter> Starts with A and goes to Z, do not leave gaps, the letter has no relationship to anything other than to make the lines different.

<recall> is the recall number to check for and

<species> is the Species it applies to.

Pop_RecallA = 1 Canine Feline Equine
Pop_RecallB = 3 Canine
Pop_RecallC = 5 Reptile

This sets a pop-up on recall 1 (Vaccination) for Dogs, Cats and Horses. Recall 3 on Dogs and recall 5 on Reptiles.

Clinical_Box_Size

Normally the clinical text box is 7 lines of 34 characters, if you set Clinical_Box_Size = 1 then the width of the box will be expanded to 73 characters.

The system will still split the text up to 34 characters but you will have more space to enter work. When using a larger box the system WILL fold all multiple spaces down to one.

Users can set Access Permission 136 (via Menu -> = -> User -> Option -> 136) to switch from small to large.

Show_Day

Default Show_Day = No

Default	Show_Day = No

On the clinical record screen you can have the system show you what day of the week the transaction took place. Set Show_Day = Yes e.g.

New_Animal_Loyal_Multi

Default New_Animal_Loyal_Multi = 0

Default	New_Animal_Loyal_Multi = 0

By default, when a new record is added the Loyalty multiplier (on the additional screen) is set to zero (0). You can allocate a specific multiplier, for example, 5 with New_Animal_Loyal_Multi = 5.

New_Animal_Ask_Additional

Default New_Animal_Ask_Additional = No

Default	New_Animal_Ask_Additional = No

If this option is set to Yes, then when adding a new animal you will be prompted for the data on the additional screen.

Clinical_Default

Setting Clinical_Default to a list of menu options will cause the default on the clinical screen to cycle through each option in turn e.g. Clinical_Default = ATQ will default 1st to 'Auto', then 'Text' finally 'Quit'

As this may not apply to all users access permission 117 can by used to switch this off/on per user. (via Menu -> = -> User -> Option -> 117)

Default_Recall

Default Default_Recall = No

Default	Default_Recall = No

This if set to yes will cause the system to default to displaying the recall screen first when an animal is accessed.

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TreeView

Options that affect the TreeView screen or when dealing with multiple animals.

Hide_Master

Default Hide_Master = Yes

Default	Hide_Master = Yes

If the master record (1st in the chain) is dead and 'Hide dead animals' is switched on ( Parameters -> Files & Defaults -> Options -> More -> 14) - they will not be shown.

If you always want the master record to be displayed you can change the default by setting Hide_Master = No

See Also: FAQ

Hide_Animal_Status

Default Hide_Animal_Status = DD

Default	Hide_Animal_Status = DD

When animals have died, put to sleep etc. the status code is changed to 'DD'. It is this status code the system uses to decide if the card will be hidden via 'Hide Dead Animals' (see System Management -> Setup -> Parameters -> Fields and Defaults -> Options -> More - > 14). As well as the DD status code you can add other codes, e.g. you may have 'RH' for Re-Homed, 'MA' for moved away. You may not normally want to see these records so you can add them via this option and they will be hidden e.g. Set Hide_Animal_Status = DDRHMA.

Note: You do need to include the DD code if you are using this. You can still use the '/' to show them as with dead animals. Don't leave spaces between the different status codes.

This also sets the default for the 'Ignore Status' option in recall selection. You can still change it when generating recalls it is used to make sure the default is something reasonable.

See Also: Hide_Master
See Also: FAQ

Tree_Colour

You can hide some status codes using Hide_Animal_Status, what if you don't want to hide codes but rather change the colour of the entry based on the Status code.

You can use Tree_Colour to do this; yes you can have both hidden animals and different coloured animals at the same time.

By default status code DD will use colour event 130. Let's assume we want different colours for AB (Animal Bites) and TC (Take Care). You would add an entry Tree_Colour = DDABTC. Now DD will use colour event 130, AB event 131 and TC event 132, you can specify up to nine different status codes (up to event 139). Don't leave spaces between the different status codes.

See Also: Hide_Animal_Status
See Also: FAQ

New_Animal_Carry_Discount

Default New_Animal_Carry_Discount = No

Default	New_Animal_Carry_Discount = No

If you set New_Animal_Carry_Discount = Yes then when a new animal is added via the tree the discount (classification and bill type) from the LAST animal in the chain will be used. This allows you to set the earlier records as you want for EQ/FC and then switch discount structure for all future SA records.

Tree_Discount_Same

Default Tree_Discount_Same = No

Default	Tree_Discount_Same = No

If you set Tree_Discount_Same = Yes then when you use the Tree 'Set' option or answer 'Yes' to the update related animals then the Discount Field, Bill type and classification WILL be set to the same as the Master record.

See Also: Tree_Transfer_Branch

Tree_Transfer_Branch

Default Tree_Transfer_Branch = No

Default	Tree_Transfer_Branch = No

When you update all records from the Tree screen the Surgery Number will NOT be transferred unless you have Tree_Transfer_Branch = Yes set.

See Also: Tree_Discount_Same

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Payments

Print_Swipe_Slip

Default Print_Swipe_Slip = No

Default	Print_Swipe_Slip = No

This relates to swiping credit cards. If you want to generate 'credit card slips' then you should set Print_Swipe_Slip = Yes. The Receipts will include the payment type and amount tendered automatically and they will no longer ask for start/end dates. You can manually enter credit card details if you do not have a card reader.

Cash_Force_Option

Default Cash_Force_Option = No

Default	Cash_Force_Option = No

When taking a payment you are prompted for the payment type; witht he common option assigned a numner (1-9) e.g.

By default, you can enter a number OR freehand text of the payment type is not one of the options. Setting Cash_Force_Option = Yes then users are not permitted to use the freehand text option. The 'D'iscount and 'S'urcharge options will still work.

Cash_Discount_Ask

Default Cash_Discount_ask = No

Default	Cash_Discount_ask = No

By default the cash discount will apply to fees. If you add Cash_Discount_Ask = Yes you will be prompted for Fees or Drugs to allow the discount to be added to the appropriate column.

Groff_Receipt

Introduced in version 2.20.05, the receipt from the animal/treeview card will use the 'groff' utilities by default to improve presentation.

In 99% of the cases these will work and make the documents look a lot better. You may have one of the old 'Dot matrix' printers or a printer that is not supported. In these cases you will want to disable the use of groff.

This is done by setting the appropriate entry from the table below:

Groff_Receipt = No

The default is Groff_XXXXX = Yes

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Vatbook

Separate_Vatbooks

Default Separate_Vatbooks = No

Default	Separate_Vatbooks = No

If you have a branch connected via ISDN/leased line you may want to run separate vatbooks. If you add Separate_Vatbooks = yes then each surgery can reset their own Vatbooks.

Unattended Vatbook runs will reset ALL surgeries.

Vatbook_Bold_Class

Default Vatbook_Bold_Class = No

Default	Vatbook_Bold_Class = No

To help identify in the Vatbook what work has been done under a classification if you set Vatbook_Bold_Class = Yes all work will be printed out in bold.

Vatbook_Referral

Default Vatbook_Referral = 0

Default	Vatbook_Referral = 0

The Vatbook can send referral reports to the Printer, Fax or by E-Mail automatically when the Period is reset.

You should set up a clinical history report to include the work you want output and any top/bottom definition files. To enable the vatbook option you should add Vatbook_Referral = x, where x is the report number you want run.

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Automatic_Pricing

Weight_Show_Lbs

Default Weight_Show_lbs = No

Default	Weight_Show_lbs = No

If you set Weight_Show_Lbs = Yes the weight lines on the clinical screen will show both Kgs and Lbs

Weight_Block

Sets the number of days you class the weight of an animal to be current.

Default Weight_Block = 0

Default	Weight_Block = 0

That is, if you have an AP code to prompt for weight, you may want to suppress the weight question unless the last recording is over 5 days - In this case you would set Weight_Block = 5. The default is 0 which will prompt each time.

AP_Show_Surcharge

Default AP_Show_Surcharge = No

Default	AP_Show_Surcharge = No

If you surcharge a record card e.g. C1 +5 the surcharge amount will by default NOT be added to the record card. If you add AP_Show_Surcharge = Yes then it will as per:

Ask_Batch_Expiry_Date

Default Ask_Batch_Expiry_Date = No

Default	Ask_Batch_Expiry_Date = No

Add Ask_Batch_Expiry_Date = Yes to be prompted for expiry dates within automatic pricing if the date is not available.

AP_Default_Accept

Default AP_Default_Accept = No

Default	AP_Default_Accept = No

The default answer when using the search option when pricing work via AP is normally the 'Yes' option - this will then take you through a few more help screens - in most cases you do not need them.

If AP_Default_Accept = Yes then the default will be 'Accept' which will reduce the number of questions asked and reduce the keystrokes required.

It is recommended that this option be set.

Class_Ignore_Dfee

When a classification is in force, if any Dispensing fees are used they will be removed rather than discounted. You can set Class_Ignore_DFee to alter this behaviour see below.

Default Dispensing Fee deducted on any discount

Default	Dispensing Fee deducted on any discount

Class_Ignore_Dfee = Yes Not changed - will always add the dispensing Fee (except FOC)

Class_Ignore_Dfee = Disc Will adjust the Disp Fee based on the discount on the item
e.g. you give 5% off; the Dispensing Fee will be discounted by 5% as well.

AP_Force_Batch

Default AP_Force_Batch = No

Default	AP_Force_Batch = No

Ask for Batch on stock, this will skip the one line prompt and jump straight to displaying the batch numbers currently held. If you set AP_Force_Batch = Yes users will not be allowed to skip past the batch number question.

AP_Zero_Batch

Default AP_Zero_Batch = No

Default	AP_Zero_Batch = No

Normally when you are prompted to enter a batch number on the clinical record card only 'batches' that have a quantity against them will be displayed.

If you set AP_Zero_Batch = Yes then ALL batch numbers will be displayed even if there is no quantity associated with them.

AP_Script_File

Default AP_Script_File = script.def

Default	AP_Script_File = script.def

When you are generating a prescription form, the system will use the definition file 'script.def' - you can change the name of the .def file used with this option.

See Also: FAQ

AP_Script_Fee

Default AP_Script_Fee = 0.00

Default	AP_Script_Fee = 0.00

If you wish to charge for prescriptions generated you can either add the price to an AP item or set this option to the amount you want charged. If no dispensing fee is used then this price will.

See Also: AP_Script_File
See Also: FAQ

AP_AbsFee_Inc

Default AP_AbsFee_Inc = No

Default	AP_AbsFee_Inc = No

Absolute Fees (the [ metacharacter) are Exclusive of Vat by default; if you set AP_absfee_Inc = Yes then any price specified will be taken as an inclusive price.

AP_SA_Mileage

Default AP_SA_Mileage = No

Default	AP_SA_Mileage = No

If you want to use the @ AP metacharacter for Small Animal mileage rather than the default of weight set AP_SA_Mileage = Yes.

AP_Flag_X

This option allows a description to be allocated to the AP flags. These pop-up whenever the Flags are required. Currently none of the flags are preset. Replace the 'X' with the flag number. E.g.

AP_Flag_8 = Local Price
AP_Flag_1 = Large Animal
AP_Flag_2 = Small Animal
AP_Flag_5 = Administrative Work

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Estimates_and_Protocols

Estimate_Add_Breakdown

Default Estimate_Add_Breakdown = No

Default	Estimate_Add_Breakdown = No

If the entry Estimate_Add_Breakdown = yes then the Automatic Pricing codes that were used to generate the estimate will be printed at the same time as the estimate on a separate page.

If you use esttop.def to customise the top of the form this will NOT be printed on the 'Made up by' page.

Protocol_Title

Default Protocol_Title = Yes

Default	Protocol_Title = Yes

If set to No then the title of the protocol will not be printed at the top of the page.

Groff_Estimates

Introduced in version 2.20.05, estimates will use the 'groff' utilities by default to improve presentation.

Groff_Estimates = No

The default is Groff_XXXXX = Yes

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Clinical_Screen

Clinical_Inc_Vat

Default Clinical_Inc_Vat = No

Default	Clinical_Inc_Vat = No

If the entry Clinical_Inc_Vat = yes then the clinical screen will show VAT inclusive prices under one column 'Work'

Hidden_Text

This is tied to the Invoice system.

Default Hidden_Text = 0

Default	Hidden_Text = 0

You can can suppress text entries that start with an '!' - it is a little clumbersome. If Hidden_text = XX (where XX is one of your analysis codes) - if the 1st character of the text box is an ! then all text will be added under that analysis code. This allows you to easily suppress work without having to remember to enter multiple !'s.

Date_Block

The number of days after which a 'block' is added to entering clinical work (and edits of it).

Default Date_Block = 0

Default	Date_Block = 0

By default, the system will allow you to enter any date in the past for clinical work. Setting Date_Block = XX (Where XX is the number of days) will block users back dating work after the XXth of the following month.

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Feenotes_Invoices_Dockets_and_POS

Invoice_Is_Bill

Default Invoice_Is_Bill = Yes

Default	Invoice_Is_Bill = Yes

With new style menus it is assumed that if the user has access to printing a bill (21) they also have access to print an invoice. This behaviour is slightly different to the classic menus where the user needs access to permission 41 to generate invoices.

You can alter this by setting Invoice_Is_Bill = No when set 'Invoice Production' and 'Fee Notes' will use access permission 41 (new style menus).

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Dockets_Today_Bills_Today_Receipts

A sample Today Bill/Receipt will look like:


 Work done  Price
  Consultation & examination  21.21
 DENTAL rabbit/rodent maximum  37.74
 Treatment total  58.95
 Total balance  58.95

Show_Today_VAT

Default Show_Today_Vat = No

Default	Show_Today_Vat = No

This option 'Show_Today_VAT', if set to Yes then a line will be added at the foot of the bill/receipt showing the VAT content of the total. Show_Today_VAT = Yes


 Work done  Price
 Consultation & examination  21.21
 DENTAL rabbit/rodent maximum  37.74
 Treatment total  58.95
  (VAT   8.78) 
 Total balance  58.95

Today_VAT_Line

Default Today_Vat_Line = No

Default	Today_Vat_Line = No

This option will split the line and show Nett/Vat on a per line basis as per: Today_Vat_Line = Yes


Work done  Nett  Vat
Consultation & examination  18.05  3.16
DENTAL rabbit/rodent maximum  32.12  5.62
  50.17  8.78
Treatment total  58.95
Total balance  58.95

Show_Today_251

Default Show_Today_251 = Yes

Default	Show_Today_251 = Yes

Entries with analysis code 251 (User definded files) will be included on today bills and dockets by default.

They can be suppressed by adding Show_Today_251 = No.

Show_Today_228

Default Show_Today_228 = No

Default	Show_Today_228 = No

Entries with analysis code 251 (Estimate Generated) will be NOT included on today bills and dockets by default.

They can be included by adding Show_Today_228 = Yes.

Show_Today_Bal

Default Show_Today_Bal = Yes

Default	Show_Today_Bal = Yes

Today bills - If you set Show_today_Bal = No the Balance Forward entry will be suppressed.

This does not apply to receipts just bills.

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Invoices

Invoice_Code_230

Default Invoice_Code_230 = Lab.

Default	Invoice_Code_230 = Lab.

When using Invoice layout 'L' the text used for all work under analysis code 230 can be changed. Set this option to the column description you require (8 characters max).

Inv_Inc_228

Default Inv_Inc_228 = No.

Do you want Analysis Code 228 (Estimate Generated) lines included on Invoices? By default, they are suppressed, settings Inv_Inc_228 = Yes will switch them on.

Invoice_Printer

This option, Invoice_Printer = X (where X is a printer letter) will force the system to use that printer rather than the currently selected default printer when generating invoices.

See Also: Recall_Printer

Surcharge_DD

Default Surcharge_DD = Yes

If you do not want to add a surcharge to dead animals you can add Surcharge_DD = No. This will apply to Invoices and Fee Notes.

Single_Print

Default Single_Print = No

The option Single_Print = Yes will cause the system to print each invoice as it is generated rather than wait till all have been printed.

Note: If this option is set you cannot 'Spool' the full invoice run. This (and Invoice_Printer = x) are only really required if you are getting the system to print your own logo on the top of bill/invoices.

See Also: Invoice_Printer

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POS_bills_and_Receipts

The basic POS Bill/Receipt looks like: CC1 Breakdown Price Consultations 8.00 Sub_Total 8.00 (Vat Content 1.19) Previous Bal. 120.00 Total 128.00 CC2

Show_Pos_Disc

Default Show_Pos_Disc = No

If a billing 'group' includes discounted work then a '*' will be shown by the total.

If you set the params.txt entry Show_POS_Disc = Yes then the system will print the discount amount OF THE 1ST ANALYSIS CODE in the group. That is if you have for example: Vaccinations 10 - 20 and ALL analysis codes are discounted then it will work as expected. If on the other hand you have varying discounts within that group you may get un-expected results with this option on.

Show_Pos_Disc = No (Default)


 Breakdown  Price
 Consultations  16.00 *
 Sub Total  16.00
 Discount  -1.60
 Treatment Total  14.40
 (Vat Content 2.14)

Show_Pos_Disc = Yes


 Breakdown  Price
 Consultations [- 10%]  16.00
 Sub Total  16.00
 Discount  -1.60
 Treatment Total  14.40
 (Vat Content 2.14)

Show_Itemised_Vat

Default Show_Itemised_Vat = No

Itemised and POS bills can printout exclusive of VAT if you add Show_Itemised_Vat = Yes, the bill will resemble:


Breakdown  Price
Consultations  6.81
Sub_Total  6.81
Vat  1.19
Sub_Total  8.00
Previous Bal.   120.00
Total  128.00

Itemised_Zero_Balance

Default Itemised_Zero_Balance = No

When generating Itemised Bills, you have the option to enter 'Z' - to list work from the last time the account had dropped to a zero balance. Setting Itemised_Zero_Balance = Yes will alter the default to Zero so all you need do is press return.

Groff_Itemised

Introduced in version 2.20.05, the A4 Itemised bills will use the 'groff' utilities by default to improve presentation.

Groff_Itemised = No

The default is Groff_XXXXX = Yes

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Fee_Notes

FeeNote_Printer

The option FeeNote_Printer = X (where X is a printer letter) will force the system to use that printer rather than the currently selected default printer when generating feenotes.

See Also: Invoice_Printer
See Also: Recall_Printer

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Recalls

Recall_Printer

The option Recall_Printer = X (where X is a printer letter) will force the system to use that printer rather than the currently selected default printer when generating recalls.

See Also: Invoice_Printer

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Consent_Recovery_and_General_Forms

Web_Documents

Default Web_Documents = http://server/

If you use the ^22= metacharacter on an AP card then your web browser will be called to display the filename.

By default the system will add http://server-name/ to the file, you can set Web_Documents to alter the default location.

General_Def_Default

Default General_def_default = gen.def

Change the default name used when you select Ops -> General

General_def_default = practice.def

Tip: If you set General_def_Default = ? then the system will bring up the index of all available definition files allowing the user to choose.

Consent_Def_Default

Default Consent_Def_Default = consent.def

Change the default name used when you select Ops -> Consent

Euth_Def_Default

Default Euth_Def_Default = euth.def

Change the default name used when you select Ops -> Euth

Recovery_Def_Default

Default Recovery_Def_Default = recovery.def

Change the default name used when you select Ops -> Recovery

Recovery_Reset_Operation

Default Recovery_Reset_operation = Yes

When a recovery form is printed, the animal will be removed from the operation list.

If you would rather have manual control of this, set Recovery_Reset_Operation = No.

Note: You will have to remove the animals (can be done via AP codes) otherwise you will exceed the capacity of the operation list.

Log_Ops_Form

Default Log_Ops_Form = No

When you print a consent, recovery, euthanasia, general form nothing will be added to the clinical screen - if you want the system to add a clinical line whenever a form is generated add Log_Ops_Form = Yes. They will use analysis code 211.

Letter_Def_Default

Default Letter_Def_Default = letter.def

Change the default name used when you select Ops -> Letter

Letter_Def_Index

Default Letter_Def_Index = def.idx

The default for the letter index is def.idx, as these letters may differ from the general files you have setting this option changes the index that will be displayed.

Print_FileType.XXX

For printing Windows documents from a terminal e.g. Wyse/Axel etc. you need to specify a 'filter' for the different document type.

For example, printing Word documents, you may set up a filter:

 Print_FileType.doc = catdoc %s | lp -d %%

This will pass the filename (%s) to the 'catdoc' utility and route it to your default printer (%%).

The XXX after print type is used to specify the file type e.g. Print_FileType.pdf would be used for PDF documents, Print_FileType.xls for Excel spreadsheets etc.

Def_Win_Files

Default Def_Win_Files = .doc

When using Windows definition files the system will check the file extension.

It will use this option to determine if it should be processed locally or passed to the PC, if the extension is matched the system will assume a Windows file. E.g. CC1 Def_Windows_Files = .doc .pdf .html .htm .xls in this case any definition files ending with .doc, .pdf, .html (and .htm) or .xls will be passed to the appropriate Windows application.

Win_Open_No_Print

Default Win_Open_No_Print =

The system will, when, Consent, Recovery, or the General Purpose forms are used, try to print them straight away. This may give you a problem if you are bringing up, say a Web page pointing to other documents. If you enter the file extension here then the system will open the document allowing you control. E.g. for Web pages set: Win_Open_No_Print = .html .htm

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Clinical_History_Reports

Web_Mail

Default Web_Mail = No

If this is set to yes then if the E-mail option is used the report will be 'wrapped' by the system and sent as HTML. This allows for logos, graphics etc. to be added to improve presentation.

See Also: ReptMail
See Also: FAQ

ReptMail

Default ReptMail = H

The params.txt entry ReptMail = X can be used to alter the default formatting used by the WebMail option - see the Faq for details of the options that can be specified.

See Also: Web_Mail

Default_Roff

Default Default_Roff = No

For the user-defined clinical reports (the 1st 20) there is an option 'Report' on the setup screen, this will switch the report between the default output and groff. For the three system reports, by default these will be vanilla text - if you set Default_Roff = Yes then they will switch over to be groff.

OOH_Time

Default OOH_Time = 00:00

When the clinical report is run from the Vatbook, it will default to all work entered on the previous day to the time the Vatbook is run. If you find you only want work after a certain time the previous day, you can set OOH_Time = hh:mm. Only work after this time will be included.

Mail_CC

With the E-Mail option, a 'pop-up' box will appear making it easier to add in the mail address, subject and if you require any Carbon Copies. The system will default to any mail address on the record card; it will use the name of the report as the subject and will use this 'Mail_CC' entry for the carbon copy. If this is a referral animal and the Address book has a mail address flagged for mailing then this address will be used.

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Appointments_Diary

Diary_Use_User_ID

Default Diary_Use_User_ID = No

When an appointment is made for a client the Date/Time are added to the clients management record. In addition, the diary the appointment is for is also added.

When this option is set, rather than the diary name being used the user initials are stored instead e.g. who the appointment is with rather than which diary.

Diary_Use_User_ID = Yes

Diary_Ask_Personnel

Default Diary_Ask_Personnel = No

If Diary_Ask_Personnel = Yes then the personnel entry for the slot you are adding/editing can be changed. There is NO check to ensure the user is valid to allow for other abbreviations to be used. The personnel will be carried over to the waiting room summary.

Diary_No_Colour

Default Diary_No_Colour = Yes

By default the diary pages will use various Colours to split up the page. When you have dumb terminals e.g. Wyse 55/60's, which do not support colour you should set this option to Diary_No_Colour = No, when set the system will ignore the colours making the screen refresh much quicker

Diary_Slot_High

The entry Diary_Slot_High = XYZ will, if you specify one (or more) slot letters here then these slots will use colour event 188 when text is present. You may always add nurse's appointments on Slot C - setting Diary_Slot_High = C will change the colour of slot C only.

Diary_Overview

The Overview option displays up to six diaries (three before and two after the currently selected diary) - rather than move the diaries around so that they are grouped correctly this option can be used. You should set Diary_Overview to the diaries you want displayed e.g. Diary_Overview = 1 4 6 will always display diaries 1, 4 and 6 no matter what the currently selected diary is.

Log_Diary_Cancel

Default Log_Diary_Cancel = No

Set Log_Diary_Cancel = Yes if you wish to add a clinical record whenever anyone cancels an appointment. If Log_Diary_Cancel = Ask then you will be asked if you want reason for cancelling logged to the clinical screen or not (default is Yes). See Also: Diary_Cancel_Reason

Diary_Cancel_Reason

When cancelling a diary appointment the user can type in anything. This option can be used to specify the 'allowable' reasons. You enter each reason separated with a pipe (|), if needed you can go over multiple lines by ending the line with a 'continuation' character (\). For example the entry:

Diary_Cancel_Reason = Pet Died | Pet Better \
                     | Owner Reason | Practice Reason

Will bring up a box are per:

See Also: Log_Diary_Cancel

Log_Diary_Details

Default Log_Diary_Details = No

When the system adds the cancellation details, normally this will be one line. If this option is set: Log_Diary_Details = Yes then an additional line giving the appointment date and time will be added.

See Also: Log_Diary_Cancel

Diary_No_Show_Check_Ana

Default Diary_No_Show_Check_Ana = Yes

Diary no-show report will ignore text lines when working out if the animal has been in. To revert to the old behaviour e.g. any clinical information added, set: Diary_No_Show_Check_Ana = No.

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OS_Utilities

Win_Mail

Default Win_Mail = Yes

The 'E-Mail' option on the Other Application's sub-menu will automatically call Outlook (or whatever your default mailer is) if you are on a Windows PC. If you want to revert to the character based Mail Reader set: Win_Mail = No.

Default_Mailer

E-Mail - The default mailer (from Other Application menu) is set to mutt for dumb terminals. If you want to change this add Default_Mailer = xxxx where xxx is the mailer you want. e.g.

Default_Mailer = elm

Real_Mail

Default Real_Mail = No

If set to yes, the system will call E-Mail rather than the built in messaging system.

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Label_Generation

Laser_Labels

If Laser_Labels = X (where X is a printer letter) is set to the printer with the 2-up label stationary loaded, the system will switch automatically to it when required.

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Aged_Debtors

Credit_Control_Ana

When the Aged Debtor report is run it has the option to include any 'credit control' comments. These are normal clinical lines except have a unique analysis code. Set Credit_Control_Ana = X (where X is the analysis code)

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HylaFax

Fax

All the below have defaults which should be correct for your surgery, these are only required if you want to change them on a temporary basis or you do not have permission to change the main files.

Fax_Number Your fax number - this over-rides the one set in the fax configuration files (-W option to sendfax).

Fax_Company_Name Your company name (-X option to sendfax)

Fax_Voice_Number The voice number of the sender e.g. your telephone number (-U option to sendfax)

Fax_From Who is the fax from (-f option to sendfax) if this is not specified it will use the name of the sender from the Premvet User file.

Fax_No_Mail

Default Fax_No_Mail = Yes

Normally when sending a fax the system will notify you (via e-mail) that it was sent. If you wish to limit the e-mail to just on failures then set this option to No

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Stock_Control

NVS_Code_Length

Default NVS_Code_Length = 6

Most of you will be using the default - if you happen to have entered all your NVS codes as eight characters you may find when scanning in products they will not be found. Set this option to the number of characters the NVS supplier code is on your system.

Stk_Manual_Net

Default Stk_Manual_Net = No

If changed to Stk_Manual_Net = Yes this will switch the system back to allow you to manually enter the Pack Actual price. By default it will base the Net price on discounts you have set against each Manufacturer and supplier. The manual option allows you to enter the actual net price.

See Also: Stk_Net_Add

Stk_Net_Add

Default Stk_Net_Add = No

If this entry is set to Yes then when the Supplier/Manufacturer discounts will be added together and then applied rather than the 1st the Supplier then the Manufacturer's. This applies to the stock card only - the valuation will show the individual discount levels.

See Also: Stk_Manual_Net

Dunlops_Bar

Default Dunlops_Bar = No

If you are using Dunlops as a supplier and have a BarCode scanner for destocking/batch recording you should switch this option to Yes to ensure the system knows to check. By default it will NOT check.

Dunlops_Qu_Update

When picking up Batch details from Dunlops you have to option to update your quantity in stock. By default, the system will NOT do any updating.

Default Dunlops_Qu_Update = No

Setting this option to yes will cause the system to ask you at the time if you want quantities updated. Make sure you are aware of the implications of using this option if you do automatic ordering.

Dunlops_On-Line

The 'On-Line Services' option allows you to pick up batch numbers from Dunlops computer system. If you are a single site pratice then the system uses the details held on the Stock screen. However, if you are a multi-site practice with multiple stock files and different user ID's and passwords then you will need to use this setting.

The format is:

Dunlops_On-Line+{Site Number} = User-Name  Password

The Site Number is your site number (1 ... 9), the User name and password are those provided by Dunlops for your sites.

So assuming you have three sites with the user names Site1, Site2 and Site3 with a common password of letmein then you should have:

Dunlops_On-Line+1 = Site1  letmein
Dunlops_On-Line+2 = Site2  letmein
Dunlops_On-Line+3 = Site3  letmein

Stock_order_ref

When you have remote sites with separate stock control system you may have a different reference number for each site. This option allows you to specify them, the format is Stock_Order_Ref_{Surgery}. The 'Surgery' should be replaced with the surgery number e.g.:

Reference number for surgery 1 is 12345

Stock_Order_Ref_1 = 12345

Reference number for surgery 2 is 99123

Stock_Order_Ref_2 = 99123

See Also: FAQ

PO_Barcode

Default PO_Barcode = No

A bar code will be printed on Purchase Orders giving the P.O. Number if the entry PO_Barcode = Yes is present.

Stk_Skip_Process_Batch

Default Stk_Skip_Process_Batch = No

Stock - Ask for Batch details Setting Stk_Skip_Process_Batch = Yes will alter the default for skipping the Batch/Bar codes details when processing a stock order.

PO_Add_Sub_Total

Default PO_Add_Sub_Total = No

Purchase Orders - When generating a Purchase order within stock, it will include Sub Totals for Product Code if you add PO_Add_Sub_Total = Yes.

PO_Use_Surg_Address

Default PO_Use_Surg_Address = No

For Cross updating sites the address used in Purchase orders can be set to the surgery address rather than the practice address by setting PO_Use_Surg_Address to Yes

Ask_PO_Order_Scan

Default Ask_PO_Order_Scan = No

If this is set to Yes then you will be prompted to scan (or type in) the Purchase Order number associated then the tote sheet/Order you are processing.

See Also: Scan_Order_Printout

Scan_Order_Printout

Default Scan_Order_printout = Yes

When scanning in a Tote sheet from Centaur the system will automatically printout a list of all items processed. If you want to suppress this list then add Scan_Order_Printout = No.

See Also: Ask_PO_Order_Scan

Stock_Flag_X

This option allows a description to be allocated to the stock flags. These pop-up whenever the Flags are required. Replace the 'X' with the flag number (2 to 8) e.g.

Stock_Flag_2 = Vaccines
Stock_Flag_5 = Large Animal
Stock_Flag_6 = Small Animal.

Url_User / Url_Pass / Url_Site / Url_Path / Url_File

These are used when collecting price update disks from your drug supplier.

These are currently preset (at the time of writing) to the correct settings for Dunlops and Genus. If they ever need changed then you prepend the supplier name to the option e.g. Dunlops Web Site is www.dunlops.com, if that were to change you would enter it as:

Dunlops_Url_Site = New-Web-Address

With Dunlops you do need to specify your user name and password prior to picking up the Price Disk - To do that, enter two lines:

Dunlops_Url_User = Your-User-ID
Dunlops_Url_Pass = Your-Password

To change any of the entries for GenusXpress then you would prefix with the word Genus e.g. Genus_Url_Site = New-Web-Address

These options currently only work with Dunlops and Genus.

Centaur_Url_User / Centaur_Url_Pass

These are used when collecting a Price Update disk or ordering via the net from Centaur.

You should set your User Name and Password BEFORE attempting either the Price Update or Ordering. This is done via the two entries:

         Centaur_Url_User = Your-User-Name
         Centaur_Url_Pass = Your-Password

There is NO default for these options.

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Waiting_Room_List

Show_Last_Seen

Default Show_Last_Seen = Yes

This section shows the records that have been accessed recently; this is limited to the last 10 clients. We do use the word accessed here, as this is related to record cards that have been displayed on a terminal somewhere in the building - you may not have physically seen the animal.

The default is to show this section (However most practices suppress it). It is suppressed with: Show_Last_Seen = No

See Also: FAQ

Last_Seen_Balance

Default Last_Seen_Balance = Yes

Normally, if there is a balance outstanding it will be displayed on the summary, this can be suppressed with: Last_Seen_Balance = No

See Also: FAQ

Waiting_Room_Summary_Logoff

Default Waiting_Room_Summary_Logoff = 30

The Waiting room summary does have an 'Auto Exit' option, that is, if someone leaves it on the screen and forgets about it, the screen will return to the menu automatically. The default is 30 minutes; if you want to alter it adjust this option.

We would recommend if you are using the summary this be reduced to a smaller time period e.g. 2 or 3 minutes, as this program is a little resource greedy.

See Also: FAQ

Show_Forward_WR

Default Show_Forward_WR = No

This section looks at the Forward Waiting Room' List (we generally recommended that you don't use this is you are using the diaries). The default is NOT to show this section, it can be enabled with: Show_Forward_Wr = Yes

See Also: FAQ

Hide_Diary_No_Show

Default Hide_Diary_No_Show = 120

On the Diary section of the Waiting room summary it does show the list of client due to appear, however, clients may have made an appointment but failed to turn up, the system will assume that if the appointment was for over 2 hours ago they are not going to show. You can alter this 'No Show' period by setting: Hide_Diary_No_Show = xx (Where xx is number of Minutes) Many practices set this to 30, meaning if the appointment was over half an hour ago the client will be suppressed.

See Also: FAQ

Diary_Show_Window

Default Diary_Show_Window = 240

As space is limited on the summary screen, you also want to limit the display to those clients who are due in shortly. The default is to hide any appointments that are for over 4 hours in the future. This can be altered by setting: Diary_Show_Window = xx (Where xx is number of Minutes) A common setting for practices is 30 mins.

See Also: FAQ
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Windows_Integration

Windows

As not everyone may want to use the same graphical application on the same terminal type there are some options that can be specified to over-ride the 'common' defaults. These are:

App_Web.X Web browser you want to use.

App_Calc.X Spreadsheet

App_Mail.X What Mail reader do you want to use

App_Edit.X Editor/Word Processor

You will notice all these have '.X' at the end, you should replace the X with the emulator type you are using. This allows you to configure different programs for different screens, for example, if you are using Janita on your Linux PC you may want to call kedit for your word processing but other users want to to use Microsoft Office as they are on Windows.

The emulator for Janita is 'J' so you would add:

App_Edit.J = kedit %s.

The %s is used to signify the filename and is handled by the system.

Web_Link_Name and Web_Link_URL

This related to any web based search options you may have installed e.g. VetDACS.

Web_Link_Name = 'Name to appear on menu'

Web_Link_Url = 'Url to be called'

The Web_Link_Url will be checked for '%%J' - if found it will be replaced with the current animal number. e.g. using VetDACS as an example, the entries would be:

Web_Link_Name = VetDACS
Web_Link_Url  = http://server/cgi-bin/vdax.pl?Client=%%J-%%J

See Also: Web_search

Web_Search

Default local server/cgi-bin/websearch.pl?search=

This is tied to the ^34= AP metacharacter, and will be used to carry out a web search on the criteria entered.

See Also: Web_Link_Name

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General

Euro_Unit

Default Euro_Unit = Euro

If you have already converted over to the Euro the system does need to be told what the old currency was, to do this add an entry and set it to the description you would like printed e.g. Euro_Unit = Punt or Euro_Unit = Sterling etc.

GS_Device

This specifies which GhostScript device the system should call when printing to some of the weird DeskJet printers you are using. For example, printer B is a DeskJet 500 then the entry:

GS_Device_B = djet500

would cause the jobs to be passed off to GhostScript using the 'djet500' device.

HPijs

HPijs is a monalithic printer driver supplied by HP. It allows 99% of all the HP printers to be 'driven' correctly when printing groff forms.

The default in the system is 'HP LaserJet'

If you have a different printer model then you can specify this using HPijs_{Printer-Letter} e.g.
if you have a HP 1050 connected as printer B then use the entry:

HPijs_B = HP LaserJet 1050

would cause the jobs to be passed off to HPijs using the correct model.

Note: If you have a Colour Laserjet (HP 4600, 5500 etc.) then set the model to 'HP Color LaserJet 5500'.

For a list of model names you can use see: http://hpinkjet.sourceforge.net/printmodedescr.php

Menu_Timeout

      Menu_Timeout = x  (Where x is a number of minutes)

This option controls how long a user can be idle at a menu before being logged off.

By default this is NOT enabled - users can stay on the system for as long as they want.

Setting Menu_Timeout = 60 for example, will reset the screen if there has been no keyboard activity for an hour.

This is a global setting and we would not recommend it is set too low!!!. The log-off time will be checked on ANY Premvet menu or input box - it does not apply if you are in a text box, waiting room summary, user activity screen or at an OS prompt.

It will NOT affect any running program, that is if a bill run, recall run is going etc. it only takes affect at menu's.

This option is a little resource greedy.

Site_Specific

There are nine 'Site Specific' set of reserved words (&site1 ... &site9), you set the contents via an option on the Lookup Tables on the Parameters menu.

Rather than having to remember what option 5 was you can allocate a description to each of the options:

Site_Specific_5 = Idexx Number
Site_Specific_1 = Our Fax Number
Site_Specific_7 = Opening Hours

The names will be displayed beside the option in the menu.

Scanner_Start

Default Scanner_Start = 1

If you have a Bar-Code scanner on the system it does send a 'special' character at the start and end of a scan.

The system checks for this and acts accordingly. Normally, this will be set to 'Control A' (Character 1). If you have Wyse terminals then this default does clash and you need to alter the Start/End characters this is the option to use.

For example, to use Control V (22nd letter of the alphabet) you would enter:

Scanner_Start = 22    # Set's default for scanner

Use_Daybook

Default Use_Daybook = No

There is a 'daybook' option that allows you to log calls for work to be done. This could be follow-up calls for nurses, visits for the farm vet, calls outs, in-patient treatment etc. There is a global daybook accessible to all and a personal daybook only accessible to your self. Calls are NOT automatically removed at the end of the day and will be carried over.

Global calls are 'logged' against a specific user, the client details re added along with up to 5 lines of additional notes. A clinical note will be added to allow you to record the event. This option is disabled by default, to enable it add an entry to params.txt Use_Daybook = Yes

See Also: FAQ

Confirm_Exit

Default Confirm_Exit = No

The option Confirm_Exit = Yes will when you quit Premvet give you an option to carry on just in case you selected exit by mistake.

Help_Default

Default Help_Default = Breeds

The default for the Breed/Poisons Help can be changed by setting: Help_Default. You can currently set it to either Breeds or Misc.

Help_Default = Breeds

Help_Default = Misc

OOH_Surgery

This sets the surgery number based on time. It is generally used when practices allocated their Out of Hours work to a separate branch number.

The format is:

OOH_Surgery =  Time Surgery Terminal

(Terminal is optional and it is used to change the screen colours - Axels, PC's and console only for the OOH service) e.g.

OOH_Surgery = 19:30 5 18

This will, for screens logging in after 19:30 (7:30pm), switch the surgery number to branch 5 and use the terminal colours for terminal type 18.

Calendar

The calendar option (on Function Key F12) is normally on a per user basis. If you set Calendar = group then it will run under 'group' mode allowing multiple users to access shared resources.

When in 'group mode' premvet will call the O.S. utility 'scocal' - this is best viewed under an X session.

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Graphs

Graph_Scale

Default Graph_Scale = Yes

Normally when the system is displaying Weight/Temperature graphs it will 'scale' the X Axis to a reasonable value. If you want to switch off the scaling then add Graph_Scale = No.

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Cross_Updating

XUD_AP_Price

Default XUD_AP_Price = 0

If you use 'Send to Remote' to send the AP prices out to remote sites normally the price remains unchanged. You can at the remote site, automatically apply a price increase. If your site is say in London and you wanted to add 5% to all the prices add XUD_AP_Price = 5.

AP_FLO

Setting AP_FLO = Flag - to the automatic pricing flag you have allocated to Price lock out. If this is set then price updates from the main site will be ignored, this can be used for local prices e.g. If you have allocated flag 8 as the 'local prices' you would add AP_FLO = 8

See Also: AP_Flag_X

Stock_FLO

Setting Stock_FLO = Flag to the stock flag you have allocated to 'Price lock out' then when price updates from the main site are sent the MARKUP currently on the stock card will be preserved. This allows the cost price to be changed, new RRP created based on the local settings.

See Also: Stock_Flag_X

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Kennel_Booking

KB_Add_Clinical

Default KB_Add_Clinical = Yes

Do you want a clinical line added when a kennel slot is booked. The default is yes, this can be changed by setting KB_Add_Clinical = No. This will automatically be switched to Yes if KB_Ask_Per_Day is set.

See Also: KB_Ask_Per_Day

KB_Ask_Per_Day

Default KB_Ask_Per_Day = No

Do you want to be prompted for the 'Amount Per Day' when taking a kennel booking. See Also: KB_Add_Clinical

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Special

These options are either specific to the PDSA or are reserved for in-house use. They are included here for reference only.

Open_Account_Number

This is specific to the PDSA and is documented elsewhere.

Weekly_Mail_To

This is specific to the PDSA and is documented elsewhere.

Stk_Modem_Debug

Used on in-house systems for testing.

Update_Server

Default www.premvet.co.uk

Sets the location of the server used for automatic updates.

`Class_Ignore_Dfee = Yes`	Not changed - will always add the dispensing Fee (except FOC)
`Class_Ignore_Dfee = Disc`	Will adjust the Disp Fee based on the discount on the item e.g. you give 5% off; the Dispensing Fee will be discounted by 5% as well.

Work done	Price
Consultation & examination	21.21
DENTAL rabbit/rodent maximum	37.74
Treatment total	58.95
Total balance	58.95

Work done	Nett	Vat
Consultation & examination	18.05	3.16
DENTAL rabbit/rodent maximum	32.12	5.62
	50.17	8.78
Treatment total	58.95
Total balance	58.95

Breakdown	Price
Consultations	16.00 *
Sub Total	16.00
Discount	-1.60
Treatment Total	14.40
(Vat Content 2.14)

Breakdown	Price
Consultations [- 10%]	16.00
Sub Total	16.00
Discount	-1.60
Treatment Total	14.40
(Vat Content 2.14)

`Fax_Number`	Your fax number - this over-rides the one set in the fax configuration files (-W option to sendfax).
`Fax_Company_Name`	Your company name (-X option to sendfax)
`Fax_Voice_Number`	The voice number of the sender e.g. your telephone number (-U option to sendfax)
`Fax_From`	Who is the fax from (-f option to sendfax) if this is not specified it will use the name of the sender from the Premvet User file.

`App_Web`.X	Web browser you want to use.
`App_Calc`.X	Spreadsheet
`App_Mail`.X	What Mail reader do you want to use
`App_Edit`.X	Editor/Word Processor

`Web_Link_Name` =	'Name to appear on menu'
`Web_Link_Url` =	'Url to be called'

Params.txt

Options

Full List of All Entries

Management_Record

Insured_Field

Insured_Field_Event

Referred_Text

MR_Flag

MR_Flag_Alert

OOH_Vets

Ref1_Name

Date1_Name

Additional_Right

Telephone

Pop_Recall

Clinical_Box_Size

Show_Day

New_Animal_Loyal_Multi

New_Animal_Ask_Additional

Clinical_Default

Default_Recall

TreeView

Hide_Master

Hide_Animal_Status

Tree_Colour

New_Animal_Carry_Discount

Tree_Discount_Same

Tree_Transfer_Branch

Payments

Print_Swipe_Slip

Cash_Force_Option

Cash_Discount_Ask

Groff_Receipt

Vatbook

Separate_Vatbooks

Vatbook_Bold_Class

Vatbook_Referral

Automatic_Pricing

Weight_Show_Lbs

Weight_Block

AP_Show_Surcharge

Ask_Batch_Expiry_Date

AP_Default_Accept

Class_Ignore_Dfee

AP_Force_Batch

AP_Zero_Batch

AP_Script_File

AP_Script_Fee

AP_AbsFee_Inc

AP_SA_Mileage

AP_Flag_X

Estimates_and_Protocols

Estimate_Add_Breakdown

Protocol_Title

Groff_Estimates

Clinical_Screen

Clinical_Inc_Vat

Hidden_Text

Date_Block

Feenotes_Invoices_Dockets_and_POS

Invoice_Is_Bill

Dockets_Today_Bills_Today_Receipts

Show_Today_VAT

Today_VAT_Line

Show_Today_251

Show_Today_228

Show_Today_Bal

Invoices

Invoice_Code_230

Inv_Inc_228

Invoice_Printer

Surcharge_DD

Single_Print

POS_bills_and_Receipts

Show_Pos_Disc

Show_Itemised_Vat

Itemised_Zero_Balance

Groff_Itemised

Fee_Notes

FeeNote_Printer