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Like the other documents which can be customised within Premvet 5, you will need to edit definition files and place reserved words according to your needs.
These forms CAN use documents prepared for Microsoft Word. Word documents can be merged with animal details and printed automatically. Additionally, ANY Microsoft document type can be added to the Windows menu option for easily printing Maps/Handouts etc. This process is described fully in Chapter 10.
Their are various standard defaults for each of the forms you may require, but you may find your system manager has set up additional forms for you to use. You will need to consult your system manager about the operation and contents of these practice-specific documents.
When you select 'O'peration from a client's management record card Premvet 5 will offer the following choices:
Mail List Consent Euth General Text Handout Recovery Xpand Windows
With the default being highlite (this default) can be changed to reflect the form you are producing frequently.
The options are:
Send any form or message to a specified E-Mail address, the default mail address being taken from the Management Record. This option will be explained in a later section.
Jump to the full operation and hospital list.
This is the form the client can sign when bringing their pet in for an operation. This option will also add the appropriate details into the operation list. Note: If there is a current operation outstanding for the animal you will not be allowed to generate another Consent form - if you need a copy use the General Form.
Enter the name of a form you have created, a '?' for the index or press RETURN, to use the system default.
Premvet 5 will then prompt you with the following questions, to which you should reply accordingly:
Pre-med ..... Operation/Procedure ..... Phone in time ... Operation date [??.??.??] ....... Quoted price .... Number of days stay .... Number of forms to be printed (0-9) [1]
Will generate a euthanasia form. You will be prompted for a quoted price, and the number of copies you wish to print. Generating this form does NOT affect any details on the management card.
Choose the 'R'ecovery option to generate detailed instructions of post operative care for the pet. If there is no operation outstanding for this animal, you cannot generate a recovery form and, should use the General Form instead.
When this option is selected you will be asked to enter a form you have created or press RETURN to use the default file. Of course, you may have any number of different files set up for different operations, and so select whichever one you want, or press a '?' to show you the index.
Premvet 5 will prompt you for details of special notes:
Special notes (1) ...... Special notes (2) ..... Special notes (3) .....These notes will appear on the recovery form according to your design, and can be used to append specific instructions to a generic recovery form designed to be used with many operations.
Once the details have been entered the recovery form will be printed and the operation details removed from the animal's record and operation list. You are then returned to the main menu.
If you would rather the operation was left on the list, you may for example print the recovery forms before the animal is discharged. Set the option Recovery_Reset_Operation to No in params.txt. The operation list does have a limit of 255 entries, you should ensure the animal is removed manually or via AP Metatcharacters or the list will fill up rather quickly.
The 'Text' option allows you to send letters to a specific client,
using a standard lay-out (template). The system will use the template
and add any details such as client name, address etc. and then call
up one of the editors to allow you edit as required. If the
letter default
ends with .doc then it is assumed this is a
Word document and word will be called to allow you
to edit it.
As these templates may be of a different nature to the normal forms
used, you can specify that a different index
is used - see Letter_Def_Index in the
defaults section.
When you have finished your letter, it will be sent to the default printer (if it is not a Windows document), and you will be offered the option to save it. If you indicate that you would like to save your letter, Premvet 5 saves it to the animal's record as an attachment and can be recalled any time by using the 'W' option on the management prompt line.
The general purpose form may be used to generate any other forms you might require (see the samples below for examples). Like the previous forms, they are set up using reserved words and the layout may be altered to suit your practice.
When this option is selected you will be asked to enter a form you have created or press RETURN to use the default file. Of course, you may have any number of different files set up for different operations, and so select whichever one you want, or press a '?' to show you the index.
Tip: Use the General_Def_Default option,
if this is set to a ? then the question is not asked and the index
will be displayed.
Setting up the General definition file
As there are many features within the definition file processing section of the software you are advised to look over the specific section dealing with the General Definition File for details so you can take advantage of them.
If you have the Lifelearn 'Information by Prescription' client handouts these can be accessed and customised with client and animal details then printed.
The Windows option will allow to to recall / print any Microsoft Windows document type that is on the system. This is limited to those running on a PC and is explained under Windows Integration.
A pop-up box will also appear where you can read (or add to) any notes that the theatre staff may have added against this animal.
With most the options you will have a choice of the form (definition file) to print, with the default set to suit the option you have chosen. You can:
You can also add a clinical line (analysis code 211) every time one of the forms is generated. See Log_Ops_Form in params.txt.
If you enter a ?, when asked for a definition file the system will
list all the files ending with '.def' in the text
folder (sub-directory), you can scroll up
and down the selection box to select the one required.
This however, will list ALL the definition files on the system, not just those concerned with generating the option you have selected. This can become a little complicated if you are using many forms. As an alternative, you can create your own 'index' containing the forms you want your users to see and use.
Use a text editor (vi, pico or ste - DO NOT use the text editor supplied with the system as this will not work). You can then associate your own descriptions with each form, for example:
consent.doc Operation consent diabetes.def Diabetes handout euth.doc Euthenasia consent form recall.def Vaccination recall definition recovery.doc Recovery definition fileAs you can see, your document should contain the form filename (relative to the text sub-directory) followed by at least one space, then the description. Save this document as '
def.idx' in the
text sub-directory, this becomes the 'top level index' for your forms.
Premvet 5 will now use this file to list available
definition files whenever you use the index (?) option.
If the 'index' document contains any other .idx
files, and one is
selected then that index will be displayed. This allows you to sub-divide
your definition files and let the users select from shorter menus.
For example, here is a sample def.idx (The starting point):
labels.idx Labels card.def Animal details oper.idx Operations forms.idx Letters / Forms export.idx Export info.idx Information sheets for clients word/progress.doc Additional Progress Charts
.idx), so
looking at oper.idx this contains:
def.idx RETURN TO MAIN INDEX b3recover.def Post op recovery form b3dental.def Dental Post op recovery form b3opapD.def Operation Instructions (RECEPTION) b3opapB.def Operation Instructions (Ducks room) b3opapG.def Operation Instructions (Pigs room) b3euth.def Euthanasia consent form b3consent.def Operation consent form
And here is info.idx:
def.idx RETURN TO MAIN INDEX b3repeat.def Repeat prescription -instructions for clients. b3hydro.def Hydrotherapy handout.
.doc) if they are
available.
If the index file is present, premvet 5 will use it, this means you cannot get the listing of all files. You can circumvent this by adding to (one of your) index files one (or more) 'wildcard matches'. If the system detects an '*' in the form name, this will be used to list all files matching the criteria e.g.
def.idx RETURN TO MAIN INDEX * All .def files b3*def All .def files starting b3 *.doc All Word documents
Note: As the Text option may contain different forms, e.g.
bad debt chasing, credit control etc., this option can use a separate
index file. You should set
Letter_Def_Index to point at it's own
index file e.g.
def.idx Main forms admin/debt.def FINAL reminder - Bad debt letter admin/student.def Students -work experience - no spaces admin/job.doc Jobs - no vacancies ribbon.def Printer ribbon order forms. labord.doc Label order form
The following are the default files for each form:
| consent.def | Consent form default file |
| recovery.def | Recovery form definition file |
| euth.def | Euthanasia form definition file |
| gen.def | General form |
| lifecard.def | Lifelearn handouts, accessed from the record card |
You can change these by adding an entry in
params.txt. An entry here will
over-ride the built in defaults. The options relating to
definition files and forms are:
| Entry Description | Sets the |
|---|---|
Consent_Def_Default =
| default for the Consent Form |
e.g. Consent_Def_Default = consent.doc
| |
Recovery_Def_Default =
| default for the Recovery Form |
Euth_Def_Default =
| default for the Euthanasia Form |
Letter_Def_Default =
| default for the Text/Letter Template |
Letter_Def_Index =
| default index for the Text/Letter Template option |
General_Def_Default =
| default for the General Purpose Form If you set this to a '?' then the system will NOT prompt for a form name to use, rather, it will default to bringing up your Index. |
You can alter Premvet 5 so that whenever you select the 'O'ps option, the form you use most is displayed automatically. Use Setup -> Parameters option Misc -> 22
You should enter the letter of the option you want to set. The available options are: CEGTRXQW (where C stands for Consent, E for Euthanasia, etc.)
The definition files used in this option, by default, can either be .def
files created with one of the Text Editors
OR an Microsoft Word document (.doc).
The system will use the file suffix to automatically select the method
used to print it:
| filename.def | Assumes to be a Text file and will be processed by premvet |
| filename.doc | Assumes to be a Windows Word document and will be processed by Word. |
Note: You must be accessing Premvet 5 from a Windows PC (with Word on it) and using Anita (version 5 or higher) as a terminal Emulator. The systems should also be setup to allow Sharing with Microsoft Office applications.
If you specify a Word document (.doc) and the screen you are using does NOT
support it the system will try to use text version of the document
automatically. e.g. you try to use consent.doc on a
Wyse Terminal the system will detect this and try to use
consent.def instead.
You can take advantage of this feature by setting up two copies of your forms - the word one (ending .doc), and then a text one (ending with .def).
Tip: Use the 'Save as' option in Word and save it out as a 'text file' ending it with .def. You will need to alter the Reserved words as the text version uses an ampersand (&) at the start of the name.
By specifying the default filename to be the Windows version (.doc), the system will automatically process the correct form for the screen you are using.
Details of Creating a Word Merge Document is given in a separate section.
As mentioned earlier, the default Windows document is assumed to
end in .doc, there are many other Windows document
types e.g. .pdf for Adobe Files, .xls Excel
Spreadsheets. It may be you have a spreadsheet set-up to generate
diets and what to give that to the client.
The system will check params.txt
for an entry Def_Windows_Files, if this is found then any
file extension will be matched with it, if found, the system will
assume a Windows file. e.g.
Def_Windows_Files = .doc .pdf .html .htm .xls
One other option in
params.txt that may be of interest.
Win_Open_No_Print = .html .htm
Win_Open_No_Print
then the system will open the document allowing you control.
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