Billing: Addresses

Whenever a document is printed that requires the practice name to be included, the system will use a pre-set format unless the definition file billhead.def (see below) is present.

The system will attempt to determine which branch it relates to by examining the branch field of the client's record. If it is unable to do so, or the branch number is higher than 9 then the address for the main surgery will be used.

These addresses are displayed/changed from an option on the Invoice production menu.

When selected the screen displays the addresses for the main surgery and any linked branches. Also contained on this screen are the practice VAT number, a practice reference (used in stock control) and the next invoice number. The invoice number is increment ed by 1 every time an invoice is generated.

You are then given a chance to change any of the details. If you answer 'Y'es, you will be asked:

	Which surgery code is to be altered?

Enter a number between 1 and 9 for the surgery whose details are to be changed. You will be able to edit any of the details by using the arrow keys to move around the screen. The invoice number applies to all nine surgeries.

Whenever the pre-set format is used the system will automatically send to the printer the 'Initalise' and 'Normal' code sequences for the currently selected printer. This allows you to control the printer margins and fonts being used.

Definition File - billhead.def

To allow for colour support and customising the top of the stationary the definition file 'billhead.def' if present, will be used.

As some of the lines may exceed the capacity of the editor you are using to create the definition file. Lines ending with a back slash (\) will be treated as not complete and the following line will be appended. e.g.

    This will be \
     treated as  \
     one \
      line.