Stock Record Card

Accessing a stock card

When you want to view a stock record card, you will be asked to enter description, practice code or supplier code, and a list of all items matching your selection will be displayed. From this list you may select the item required and the record card will be displayed.

The stock record card is slightly different to the other record cards you have encountered in Premvet 5, because it is split into two sections. The upper section of the screen is always displayed, and details the basic information about the stock item you are viewing, for example:

Item   : Benylin & Codeine         PC : 1    S.A. POM's                
P. Ref : BENCO      (    2)        SC : 1    Vet Drug    BC:              
S. Ref : PD79                      MC : 1    Parke Davis               
--------------------------------------------------------------------
Pack Cost   :   2.98               Pack cont.:     300    Ana  : 240  
Actual Cost :   2.40               PackDisc  :     15 %                 
--------------------------------------------------------------------
Quantity    :    6.00                                           
--------------------------------------------------------------------

There are 6 lower portions of the stock record card screen which display different information.

You can switch through the first four screens by pressing the down arrow or select any of them from the prompt line.

Main Stock Card The details on the top of the screen are:

Item

This is the name of the stock item as it will appear on the client's record card, bills and receipts.

PC

Product code, which is used to breakdown the stock into categories e.g. POM, PML, instruments etc. When you add new items the default markup is based on the product code used.

P. Ref

Practice reference, the code by which you will access this item. It must not contain any punctuation. Depending on how your system is set up this can be blank as record cards may be accessed by stock name.

SC

Supplier code, the supplier you purchase this item from e.g. Genus, NVS, Centaur etc.

S. Ref

Supplier reference, the code used by your supplier to identify this item of stock. The system will use this reference number if your stock is to be automatically updated via floppy disks or when this item is to be ordered.

If you are an NVS customer and are using a barcode scanner - if the length of the code is NOT 6 characters then you should set NVS_Code_Length in params.txt.

Bar

The barcode that is printed on the carton. This can be scanned in using a Bar Code Scanner.

MC

Manufacturer's code, the manufacturer of this item.

Pack Cost

The cost of a pack, i.e. the cost of a unit from your supplier and NOT the cost of the dispensed quantity.

Pack cont.

The number of 'dispensed' units contained in a pack, e.g. for a 1 litre bottle sold in varying quantities of a ml, the pack contents would be 1000. For tablets bought in jars of 250 and sold per tablet the pack contents would be 250, and for vaccine sold by the bottle, pack contents would be 1.

Ana

Analysis code. This is the analysis code that will be allocated to this item when de-stocked by a client's record card. You can choose which analysis code to allocate to groups of stock items. Changing the analysis code is useful for differentiating between items on a record card or for itemised billing e.g. Mainstream drugs code 254, consumables etc. code 240, vaccines code 241 etc.

Actual Cost

The actual cost of the item taking into account any discounts offered from your supplier.

Pack/Disc*

Pack discount. This is the discount percentage calculated from the pack cost and actual cost.

Quantity

The quantity in stock.

Order quantity description
This field is located to the right of the P/D quantity and is 15 characters long. It is used to hold a description relating to order quantity e.g. bottle, jar etc. It is printed in two places:

• On the order screen beside the order quantity.
• On the requirements list (Fax format).

Its main use is to make the order understandable for suppliers for stock items where the P/D quantity may not be single units. If the first character of this new field is numeric then the P/D quantity will not be printed e.g. 1L bottle.