Stock Record Card - Pricing

When you first access a stock record card, the lower screen displayed by default will look something like this:

-------------------------------------------------------------------
Log as Med  :     No              Flags: 0000000       Hist : Yes   
Seasonal    :                     Data : No        VAT Rate : 17.5 
-------------------------------------------------------------------
     Description  PackSell   Cost     RRP     MU %   Selling   DI %
1 - Per bottle       300    2.980   4.700     57.7     4.700     .0
2 - mls                1     .010    .050    430.4      .050     .0
3 - 100 mls          100     .993   1.560     57.0     1.560     .0
4 -                                                                    
5 -  
-------------------------------------------------------------------

As you can see, it displays information about the pricing of the stock item when sold in different quantities. In our example Benylin & Codeine is supplied in bottles of 300mls. When sold in 100mls divisions, the cost price is 0.993, and the recommended retail price is 1.56. At its smallest division (1 ml), the cost price is a penny, but we sell at 5p (a pretty good mark-up of 430%!).

The options on the prompt line are:

Data Edit Goto Warnings Inter Hist Sales Remove Label Next Order

Data

Displays/creates a data sheet for this item.

Edit

Move around with the cursor keys and change record details.

Goto

Select another stock item.

Warnings

Drugs labelling/Warnings/Withdraw periods

Inter

Configure possible interactions for this item

Sales

Displays the Sales/Purchase screen.

Hist

Displays the Sales History screen.

Label

• Bar - Print a bar code label for this item.
• Description - Prints description label for this item

Next

Access the next card (either by number or name).

Order

Displays the ordering screen.

*

Hides the item from users.

Fields marked with a * cannot be edited, they are worked out by the system.

Log as Med

If this option is set to Yes, Premvet 5 will log the item to the animal's current medication record when prescribed. Defaults are set via the Interaction setup menu, which is primarily concerned with drug interactions.

To learn more about the current medication record see Repeat prescriptions.

Flags

There are 8 flags available, and each flag can either be set e.g. 1 or not set: e.g. 0. Flag 1 (f1) will automatically be set whenever the price on the record card has been changed by the system. Apart from f1 they can be used for anything else e.g. they can indicate small animal, farm or equine usage, or that the item should not be deleted, etc. The flags can be used to restrict the report section so that only the required information is printed.

Hist

If the history option is switched on and this option is set to yes, then a record of all sales (quantity, price and who it was sold to) of this item is stored. The limit of history lines is 200 per item so make sure this option is not set for any item that may exceed this limit. This could be used to record the sale of poisons or restricted drugs. This option is explained in more detail later.

Seasonal

If the item has seasonal variation e.g. if it is used only in the lambing season you would enter the start month (Jan 1, Feb 2 etc.) and then the end month. The system will display the month range the item is used in. When goods are re-ordered the program will check this field and base the order quantity on the appropriate re-order field.

Data*

Whether a data sheet exists for this item or not.

VAT Rate

The VAT rate for this item, this will normally be the standard rate applicable at the time.

Description

The sub-unit description. The use of this field is explained later in the manual.

Pack/Sell

The dispensed quantity that makes up this sub-unit.

Cost*

The cost price of the sub-unit. This is determined as follows: (Pack Cost) divided by (Pack Contents) times the (Pack/Sell).

When editing an existing stock item's COST price, the corresponding RRP and selling prices will automatically be changed to reflect the new cost. The RRP and selling prices can still be edited as normal without affecting the cost price.

RRP

The recommended retail price of this item. Normally this will be the same as the selling price. The RRP is a VAT exclusive figure.

If you want to enter the RRP as a markup, then prefix the percentage amount with a '%' sign e.g. to base the RRP on 75% of the cost price then enter %75.

MU%

Mark up. This field will display the mark-up from cost to the RRP. When a new item is entered the mark-up will default to that specified for the product code used. This field cannot be edited directly (see RRP above).

Selling

This is the selling price of the item and is the price used by the automatic pricing module (exclusive of VAT). In other words, whenever you add this stock item to a client's clinical records using automatic pricing, they will be charged according to this price. If you want to base the selling price as a discount from RRP then prefix the percentage with a '%'.

DI %*

Discount. This is the discount from retail to selling price. If a discount applies then this amount will be displayed on the clinical records in square brackets. (This can be switched off via option (9) in general parameters.

It may be you have stock items you do not wish users to access in the normal methods or there are items you want to have on file but not to clutter up the reports. An invisible option (*) on the main stock card can be used to hide/un-hide an item. This will add an asterix (*) to the beginning of the description and practice code.

Hiding an item will NOT affect items called from an AP card and they can still be accessed via AP if you include the * in the search on the name. They can be printed/reported on via the report generator.