Warnings and Labels

To access the warnings screen, press the Down arrow (or use the prompt line option <W>arnings). The pricing information disappears and is replaced with the Warnings screen, mainly concerned with label generation, dose and warning messages: e.g.

Warnings and Label settings                       SFED

Milk withhold period 2 hours                      NYY
Meat withhold period 3 days                       NYN
Warning: 12 Caustic use rubber gloves             YYYY
Dosage: 1 Rub on affected skin once daily
Automatically generate a label Yes      Append label 5  Ask Batch Number  No
Append letter Yes        Letter file: xyz     Recall  No

The options on the prompt line are:

Edit Main Batch Order 

Edit

Edits one or more lines

Main

Returns to 'main' screen

Batch

Display/edit batch number and expiry date. See batch for details

Order

Displays the ordering screen

Field Details

Fields marked with a * cannot be edited, they are worked out by the system.

Milk and Meat Withhold

For stock items that need to know about withhold periods. enter the period (either in Days or Hours) as required. There is a field 'YYY' beside each - this relates to the animal type this refers to. The 1st field is Small animal, then Farm, finally Equine - Set the required field to 'Y'es if this applies. e.g. if the withhold only applies to FC records then it should be set to 'NYN'.

The withhold periods are available as reserved words, see labelling for details.

Warning:

If there are any warnings that need to be included then they should be specified here. The warnings are setup via an option in the Parameters menu. As the warnings may not always apply the field 'YYYY' beside them can be used to switch them off and on based on record type. Small, Farm, Equine, Default - set to 'Y'es or 'N'o as required. e.g.

If the warning only applied to EQ records then it should be set to 'NNYN'.

Dosage:

There are two dosage options available.

• Enter a number/text relating to an entry in the Dose Lookup Table. These are the basic dose details, ones that will not change. These dose details will appear on the label but they will not appear on the clinical record.
• Enter free hand text. This option is the default and can be used for varying doses. These will appear on the record card.

You can switch between the two methods by entering a space.

The system will check the text (and any comments entered at the time of selling) for any abbreviations. These are explained in the labelling Section of the manual.

Automatically generate a label

If you want a label generated automatically when this drug is sold then set to 'Yes'. You can over-ride this by entering the '*' meta-character on the sub-unit description.

Append label

Sometimes there is not enough room to fit all the doses and warnings onto a single label. If this is the case create a label (via the label maker and include the label number here.

This label will be generated along with the first when the stock item is used.

Note: The label Size MUST be the same as the Drug Label you are using.

Ask Batch Number

Do you want to be asked for the batch number when the item is sold.

Append letter & Letter File

If you want to give the client a handout relating to the item then set this to yes and include the handout name in the 'Letter File' option. The handout will be checked for Reserved Words. The 'letter file' should be created with one of the text editors and should have the suffix .sin.

You can also use this option to append Pharmacy Advice to the bottom of Today bills and Receipts.

Recall

If this item requires a recall then enter the 1st part of the recall description, and enter the number of weeks required when prompted.