Settings within Stock Control

Menu Options
The following menu options are covered in this section:

|- Parameters
      |- Look up tables
              |- Product codes
              |         |- List
              |              |- Screen
              |              |- Printer
              |         |- Edit
              |
              |- Supplier codes
              |         |- List
              |              |- Screen
              |              |- Printer
              |         |- Edit
              |- Manufacturer codes
              |         |- List
              |              |- Screen
              |              |- Printer
              |         |- Edit
              |- Warnings
              |         |- List
              |              |- Screen
              |              |- Printer
              |         |- Edit
              |- Doses
              |         |- List
              |              |- Screen
              |              |- Printer
              |         |- Edit
      |- Default mark up
      |- Options
      |- Questions
      |- Interaction setup
              |- Theraputic class names
              |- Animal class names
              |- Print classes and interactions
              |- Use preconfigured file
      |- HTML Data Sheets

Supplier codes

This option allows you to maintain the suppliers' list. You have the choice to list the current codes (either on the screen or printer) or to edit any of the codes currently set up. You can have up to 99 different codes. If you are adding a new supplier, you should edit one of the blank unused codes on the system.

• List - Lists all codes either on screen or printer.
• Edit - Allows you to change any of the existing codes.

Additional Supplier Details

• The normal contact number
  The telephone/fax number of this supplier. This is used by the 'Send via Fax/E-mail' option and is the reference printed on the summary page and used as a 'token' which passed to any external utilities e.g. mail alias, fax number etc.

• PL Account Number
  If you are using the Purchase Ledger then this should contain the Purchase Ledger Account Number for this supplier.

• Modem phone number
  If you are ordering electronically the modem number for this supplier. If you leave this blank the system will use the default numbers.

• Customer Reference number
  Your supplier will give you a reference number when ordering, enter it here.

  Note: This is the default Reference for all sites, if you are have multiple branches ordering from the same server you can use an entry in params.txt (Stock_Order_Ref_{site}) to over-ride this for the branch.

  • Centaur If you order from Centaur and have multiple locations you can specify the 'location' for delivery and billing purposes. The location is added to your PTC number and is allocated by Centaur. e.g. If your existing code is 123 and you want to use location 4 you would enter 123 4 - note the space. With different branches, if you enter a ?, this will be replaced with the branch number e.g. 888 ?.

  • Dunlops If you wish to specify a different 'Delivery Code' for Dunlops Batch details then you can suffix the Refererence with it e.g. JC1/1. If it is not specified the system will default to '/0'.

• Electronic Reference
  Different suppliers use different formats when processing orders electronically. This should be set to match that required, the options are:

  2	NVS
  3	Genus
  4	Centaur
  5	Dunlops

• Security ID
  Applies currently to Dunlops only and is the password that goes with your user name that was specified in 'Customer Reference'.

• Batch Update
  Relates to batch updates being requested automatically from Genus and is maintained by the system.

Product, Manufacturer and Dose Details

The operation of these menu options is identical to that of 'Supplier codes' above.

Note: The number of dose abbreviations you can store is 200 and the system will check for recursion when new abbreviations are added. Recursion is where the abbreviation is used within the description and this may cause multiple lines to be added. When adding/editing an abbreviation the system will expand the description to include any other descriptions e.g. If BID and QID are valid descriptions then

AB1   Give 1 BID and then 1 QID

This option displays (or changes) any of the mark-ups associated with product codes. Every time you add a new stock item, you nominate the product code which applies to that item. Premvet 5 then works out the recommended retail priced based on the mark-up associated with that product code. You can have different mark-ups for each product code.

Note: This applies only to NEW stock items, once the item has been added the only way to adjust the Mark up is by:

• Done automatically when the price changes
• Manually by entered %xxx in the RRP field
• Run the report 'Global Price Update'

Here you can alter the parameters which control the way in which the stock system works.