Record to start at            1
Record to finish at           399
Supplier to process           0         (0 to ignore)
Flag mask             ?????????
Display or print              D         (<D>isplay or <P>rint)

An option on the Utilities menu can be used to globally reset these.

If you scan one of the Centaur 'Tote' sheets then this will update all the on-order quantites in addition to the batch details.

By default the system will NOT as for the Purchase Order the tote sheet refers to. If you want the system to Ask then you should set Ask_PO_Order_Scan = Yes in params.txt.

If the order is complete and there are no price changes you can answer yes to this question, otherwise you will be prompted for each item in turn.

The question, Skip bar/Batch question, if you answer No (the default) then when goods are received from the wholesaler you will be prompted for

• Bar code (if it does not already exist).
• Batch number
• Expiry date

If there are any existing Batch Numbers these will be displayed in a box on the right of the screen. If the item being added has the same batch number you can select (A-N) as required to save re-typing the full number.

The record card will be updated as required. With batch numbers, the system currently stores the last seven used, if there is no free space the 1st one on the list will be removed.

You can change the default for the Skip question by setting Stk_Skip_Process_Batch to Y in params.txt.

If an item is not received then this will be left in the order file for processing later.

If you have changed a price and updated retail/selling prices, the system will use the mark-ups/discounts to determine the new price. You may need to check the record card manually to ensure the price is set correctly e.g. you may want to sell an item at the round figure of #10.00, but the mark-up percentage has worked out the new price at #10.03.

Note: When you are processing an order you will be asked to enter the date the order was received. This is to enable orders received on the 31st but not processed until the following month to be included in the correct month. The manual adjustments section has also includes an option to change the date for the same reason.

De-stock / Re-stock / Absolute

You will be asked for the stock item to use. If you are de-stocking or setting an absolute amount the system will display the stock item and ask you for the quantity to de-stock (or put into stock). Once this has been entered you will again be asked for the stock item. Continue until you are finished then press return.

If you are Re-stocking, the system will, when a stock item is selected, display the current quantity of goods on order based on purchased quantity. You will be prompted for the quantity to enter and if the cost price has varied you have the option to amend the retail and selling prices.

Note: When manually re-stocking items you are asked to enter the cost price of the item. If this is different from that held on file you are given the option to update the recorded prices.

Special
This option is a combination of the above, in addition it allows you to enter bar codes and batch numbers. When you have selected an item (via description, code or number), the screen will display:

                   PREMVET 5 MULTI USER SYSTEM Version 2.190
Date : 09.01.2001            Practice Name                            User: PVS
                            Special processing (PVS)
Description    ACP 25mg tabs                Pack cost              34.54
Practice ref.  ACP25                        In stock            -1877.58
Supplier ref.  857038                       On order                0.00
----------------------------------------------------------------------------
                        RECEIVED                      ORDERED
                        ========                      =======

Quantity
Date
Ref number
Price
From
Notes

Bar Code
Batch No.
Expires

----------------------------------------------------------------------------
Bar/Batch Received Order Select Quit

Bar/Batch

Allows enter of barcode and batch details (if known).

Received

brings items into stock, asks for batch and barcode details.

Order

Places items on-order

Select

Selects another item.

This option will allow you to view/delete/print the contents and act on them as required.

Your drug wholesaler may send you an update disk each month which allows you to update all the cost prices you hold on file (see Price Updates). That process will only updates records that currently exist on file.

Use this option to quickly search the complete wholesaler file for specific items. When selected you will be prompted for the 'Product to look for', this can be ANY text that appears on the disk, the system will display in a scrollable box any items that match. If an item is selected the screen will display the available information about it.