Data Sheets for Stock Items

The system supports two types of data shhets:

• Local - A limited size text box which is created/edited by the practice.

• HTML - If you have either the BSAVA formulary or the NOAH compendium on your system you can 'attach' them to cards allowing you to access them from Stock card or AP line.

Pharmacy Advice: There may be times you want to print warnings/notes on the receipt as well as drug labels. This can be done using the 'Today' Bills/Receipts along with the Local stock data sheet. On the stock card, use the 'Local Data Sheet' to add the text you want included - do not worry about the format as the line WILL be re-formatted based on the width of the stationary you are using.

On the 'Warnings' section of the stock card switch 'Append Letter' to Yes and for the name of the letter enter 'data'.

Now whenever that item is dispensed the data sheet text will be added to the today bill/receipt (just before today.bot if used).

HTML Data Sheets

Both the BSAVA formulary and NOAH are in HTML (Hyper Text Markup Language) format. If you have ever 'surfed the web' you will recognise the style and addresses used.

The first step is to tell the system what data sources are available and how to find them. This is done via:

'S'tock Control - 'P'arameters - 'H'TML Data Sheets

Ref

This is just some way of identifying what this entry points to.

Path

Where about on YOUR hard disk the html files are.
e.g. If you have installed the formulary as per the guide, this will be /u/bsava

Start

This should be set to any start point of the html documents, e.g.:

BSAVA	will be	BSAVAF.HTM
NOAH	will be	index.htm

Note: If the files you access are in upper case you should specify the start file in upper case here.

Index

With NOAH and the formulary there is one specific html page that contains an index to all the drugs available. This is the important file as far as this feature is concerned. You should identify (by browsing the pages) and enter the name here.

As of the September 1997 release of NOAH and the Formulary you can use:

BSAVA	index2.htm
NOAH	drugs.htm

Translate

If you are using an local web server you can use this option to translate the pathname to a full url e.g.

If the path to BSAVA is /u/bsava and you have this running on an web server called hannah you should create a 'sym-link' to your document root ( e.g. ln -s /u/bsava /u/www) and set this option to http://hannah/bsava (assuming the files were in a sub-directory called bsava from the document root).

The re-build will only be needed if you change any of the locations or add a new set of data files.

Attaching a data sheet

Local

Create your own data sheet, limited in size.

View

View (if set up) either the local data sheet or the HTML data sheet.

HTML

Attach an URL (Universal Record Locator) to the stock card. This url can be stored locally on your hard disk, as per NOAH and the formulary or a pointer to an http server on another machine. The remote machine does NOT need to be local, it can be anywhere in the world.

For the files stored locally you can, assuming the system knows where to find them (see earlier section) search for specific words. If you leave the HTML Data (Url) blank, the system will ask you to enter the drug to find (it will default to the 1st word from the stock card you are on and present you with a list off all possible matches allowing you to select as required.

Note: The text you enter need not be the start of the drug name e.g. cilli, will find Penicillin, Dupocillin etc.

Both the local and HTML data sheets will be cross updated. You should be aware the will only be cross updated if the Practice Ref: if the SAME at both sites for the stock item you are on. The data sheets will also be included when you send the prices to the remote sites.

Viewing the data sheet

• From the stock card use 'D'ata - 'V'iew
• From the Autopricing line Items ...., enter the search routines by starting with a / e.g. /peni for a list of stock items starting with PENI.