Batch Numbers

The stock system will record the batch numbers of the product you have in stock. These are accessed via the Batch option on the main stock card or warnings screen. You should enter here a list of the current batch numbers and expiry dates.

When goods are taken into stock and batch details supplied they will automatically update this screen.

Accessing Batch numbers

If you select 'Batch' from the Labels and Warnings screen the system will display a box with the currently recorded batch numbers (max 14). e.g.

Quantity    :    500.00
-------------------------------------.- Batch Number ----- Expires --- Qu .
    Warnings and Label settings      |XW0862              31.12.2001    5 |
-------------------------------------|ZZ3390              31.05.2002   10 |
Milk withhold period  84 days        |                                    |
Meat withhold period  14 days        |                                    |
Warning:  1                          |                                    |
Dosage:                              |                                    |
Automatically generate a label No    |                                    |
Append letter No   Letter : N/A      .------------------------------------.
----------------------------------------------------------------------------
Edit Menu

Entering a Batch Number on an Animal record

• On the Warning screen set the option Ask Batch Number to Yes
• Add the AP Metacharacter ^10= in a macro or on the Extra's line within AP.

If you are using a Barcode Scanner, some suppliers encode the batch details on the label. In this case, you will not be prompted for the details.

Logging batch numbers

You can by using either the History screen or the 'search for code' option locate any clients who have had a specific batch of drugs.

When you enter the item on a clients card if you leave the batch number blank a box will pop-up showing you the recorded batch numbers, select as required. You can still enter a manual batch number if required.

If Warnings are on, you will be warned if the product has expired or if the quantity against that batch if below zero.

To included batch numbers on the drug label you should use the reserved word &batchno on the appropriate label layout.

• You can list all batch numbers and expiry dates via one of the Batch Number report on the report sub-menu.

• The quantities recorded against each batch number are; incremented when the item is brought into stock and decremented whenever a batch number is entered at time of sale. If you sell an item and skip the batch number questions then the quantity will not be altered.

When goods are received from the wholesaler you will be prompted for

• Bar code (if it does not already exist).
• Batch number
• Expiry date

The record card will be updated as required. With batch numbers, the system currently stores the last 14 used, if there are no free slots the system will.

The option - Stock -> Ordering -> Manual -> Special can be used to quickly run through stock items and manually update bar/batch details.

Both Centaur and Genus include the batch information in barcode format on the delivery note. These can be scanned via an option Scan delivery note on the Process an Order menu.