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Customisation: Lookup Tables

Lookup tables

As a short cut Premvet 5 provides you with a list of suggestions when you are answering certain questions, to save you from typing them in. These 'option lines' appear on the bottom line of the screen concerned. You can use this parameter setting to alter the contents of these 'option lines'. The following menu will be displayed:

Address lines
 These are the nine town/county names that appear when adding and editing any of the client address lines.

Breed/Species/Recalls/Sex/Colours
 When selected, a sub-menu will appear allowing selection of the required item. These options allow you to Add/Edit or List the current criteria.

Classification
 Animals can be given a classification for pricing purposes the description and Excluded Analysis Codes can be set via this option.

The supported classes are: 

     Type 01:   Guide Dogs      No VAT on Drugs
     Type 02:   Charities       No VAT
     Type 03:   Pet Aid         Contra entry added to correct account
     Type 04:   VMS             Contra entry added to correct account
In some cases the class may not apply to all work, you have the option when setting up the class to exclude some analysis codes from the calculations. Enter then analysis codes beside the description as either specific codes and/or a range.

Cash types
 The nine options that are frequently used when a payment is made e.g. Cash, Cheque, DD etc.

Over-the-counter
 The ten category names associated with the old over the counter sales option.

Insured codes
 The 70 names of the insurance schemes used and displayed on the client's record. Once set these should not be altered or you will find the client cards have also been altered. e.g. If 'Code 1' was set to PetPlan and then later altered to PetProtect then all animals that were tagged as PetPlan would also have been changed. This option works is a similar fashion to the Recalls/Breeds above with with List/Edit/Print question being asked.

Dose Details
 These abbreviations are checked for whenever a stock item is dispensed and will be expanded to include the full text.

Use this Sample list to give you ideas of what can be used.

Note: The number of dose abbreviations you can store is 200 and the system will check for recursion when new abbreviations are added. Recursion is where the abbreviation is used within the description and this may cause multiple lines to be added. When adding/editing an abbreviation the system will expand the description to include any other descriptions e.g. If BID and QID are valid descriptions then 

AB1   Give 1 BID and then 1 QID
Will be expanded to include the description of BID/QID as well.

In the case of a dose that the period may vary you can get the system to prompt you for details e.g.

ASK    Give && tablets every && days
HRS    && tablets every && hour(s)
LEY    Apply in Left Eye && times daily
In the above examples whenever the system comes across the && it will ask you to fill in the details.

There are three reserved dosage abbreviations that will be recognised automatically by the system:

FHT FreeHand Text You will be prompted for the full dose
WOT Work Out Tablets A box will pop-up asking you for the details the system will also determine the number of tablets to be supplied and use this as the quantity.
WOI Work Out Injection As WOT except it relates to mls rather than tablets.
WOC Work Out Capsule As WOT except it relates to capsules rather than tablets.

Postcode PAF file
 You have the ability when adding a new client to check for the address against the Royal Mail Postcode. This option is used to process the raw database files and convert them into a format suitable for PremVet 5 to use.

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