Read220a Premvet 5 (Version 2.20.00) - November 2003 -> May 2004

Access Permissions

The following access permissions have been added or changed.

138 Can the user re-allocate master records

The reports run via Management Related and the Ad-Hoc options have had a print/file option added to save having to re-enter the criteria for printing. The 'Print/Save' option will appear AFTER the report has been displayed so you can still check the data is valid prior to printing.

A set of summary figures from the diary will be exported to DM. These include: Diary Name and Number, on a per day basis: Hour of Day, the Number of slots, Number block booked, Free slots and Booked slots. If you have un-timed slots they will be included under hour '0'. Details will be imported (where possible) using a time period of 6 months prior and 1 month beyond the date the tables are re-built.

Some sample reports are included in stored report - Stats - Diary.

Diary Usage overall
Diary Usage by day of the Week
Diary Usage by Period
Operation Diary Usage (Assumes diary name contains 'opera')

You can use the ODBC link to obtain custom reports.

New build option -o notext on the re-build line. This, if set, will ignore all clinical comments e.g. only include priced work and procedures.

The menu Ad-Hoc Reports: These have had on-screen help added and Clinical contains/Ana code options have a question to include the client details on the results.

Management Reports

The following fields have been added to the selection screen:

Is a Client	Yes No or Ignore
Last Cons Date	Limit the report to records where the last Consultation (animal) or Visit (Client) date is greater than (or equal to) the date entered.
Classification	What classification is the animal in.
Recall	Will limit the report to records where the specified recall is present. If the recall option is specified you can enter any of the recall related option is the 'Special' fields.
Animal Age	There are now two fields for age, Minimum and Maximum. If the age is prefixed with a 'M' it will be assumed you are wanting months otherwise it will default to years.

The Species field supports multiple species e.g. Can|fel will list both canine and feline records.

New Reports

Script Options

New option:

SET UPDATE LOYALTY has been added to the scripts. As the name suggests it allows you to globally update the Animal Loyalty Points.

With regard to the Loyalty Multiplier: If you are adding some loyalty points and the multiplier is zero it will be set to 1, if you are removing points (entering zero) and there is a multiplier it will drop to zero. You cannot set just the multiplier.

SET UPDATE CLASS will update the animal Classification.

These can be re-allocated via an invisible menu option ('M'aster on TreeView prompt line). You will be prompted for the number to make the new master, which must be an existing record on the Tree, the system will move this to the start of the existing chain. The client sheets are automatically moved to the new master.

This is protected with access permission 138. This option has been disable on PDSA system.

The FDI section of the software has been expanded to include the Equine version. You access this via Setup -> FDI -> Equine.

Setup notes are in a separate set of release notes.

If (new style selection) you enter surname,animal name the system will automatically bypass the animal name/address questions. The same facility is available when accessing a client via the diary. You can use part names e.g. mel,fi will look for all surnames starting MEL and all animals starting FI.

In addition to pop_up recalls when it is due you can also have Pop_Up recalls when one has NOT been set. You can specify up to 26 recalls to be checked for, each recall is species specific, that is don't tell me fluffy the Hamster does not have a Rabies recall set.

You specify them in params.txt using the format:

Pop_Recall<letter> <recall> <Species> <Species> <Species> etc.

<letter> Starts with A and goes to Z, do not leave gaps, the letter has no relationship to anything other than to make the lines different. <recall> is the recall number to check for and <species> is the Species it applies to. e.g.

    Pop_RecallA = 1 Canine Feline Equine
    Pop_RecallB = 3 Canine
    Pop_RecallC = 5 Reptile

This will setup three different pop-up's: as recall 1 is always the primary vaccination for the species it will tell you on Dog, Cat and Horse records if there is no Vaccination. Recall 3 may be Rabies so the 2nd entry will trip on any dogs without one. The third line will trip on Reptiles that do not have recall 5 set.

Note: If the recall exist but the interval is zero then the pop-up's will NOT trip.

The method used to check for the system currently talking to other sites has been changed to allow you to use ADSL/Internet for cross updating. If you are using the Internet or a VPN for Cross Updating we would recommend you do not set the x_send times to any more frequent than 15 minute intervals.

If background integration is on and a card is locked for more than 1 min the 'Practice Name' on all other screens will change to XUD: Card xx spinning to alert other users there is a problem.

Billing addresses will automatically be cross updated if they are changed.

There is an option (after the last 'is this correct' question) when running the report to pass it off to DataMajor. You can use all the normal menu option to set the criteria you require and the system will convert it to a Datamajor script and automatically run it.

Because of this you are now allowed to select 'Screen' as the output type - if you elect not to run the report via DM it will revert automatically to the printer.

The output format is (where possible) identical to that you would obtain if the report was run the old way. This includes the filed output (search.csv).

When the report is run it will leave a file 'sfc.sql' in the main SQL folder. This will be overwritten each time the search for code option is used. You can use the existing utilities to re-name and add the reports as a DataMajor Stored Report.

With new style menus it is assumed that if the user has access to printing a bill (21) they also have access to print an invoice. This behavior is slightly different to the classic menus where the user needs access to permission 41 to generate an invoices.

You can alter this by setting Invoice_Is_Bill = No in params.txt. When this is set the 'Invoice Production' and 'Fee Notes' will use access permission 41 (new style menus).

If you do not want to add a surcharge to dead animals you can add Surcharge_DD = No to params.txt. This will apply to Invoices and Fee Notes.

Nett Nett Pricing: If the params.txt entry Stk_Net_Add is set to Yes then when the Supplier/Manufacturer discounts will be added together and then applied rather than the 1st the Supplier then the Manufacturer's. This applies to the stock card only - the valuation will show the individual discount levels.

Flags: You have up to eight flags (Yes/No) on each card, you can now allocate a description to each flag to remind you what they are for. The system will pop-up the list whenever the flags are used. The descriptions are set via params.txt with the line:

Stock_Flag_X = Description (Where X is the flag number).

Flag 1 is preset be the system to indicate prices have changed via the price update disk and the description is preset.

Expired block bookings will be removed automatically when they have expired.

The 'Block book every WWW starting' option has had an end date added. A new option to book a specific day has been added, this is identical to book a range of dates except the start/end date are the same.

When you are adding (or deleting) a 'Standard Block Booking' you now have the option to apply it to all the diaries there and then. The default is Not to apply it so the behavior mimics the pre-upgrade version.

The overview page will default to the current date selected and not today's date.

The 'No Show' report will add the diary name the appointment was for on the clinical line.

The params.txt option Log_Diary_Cancel currently only logs the reason why the client canceled. An additional params.txt option Log_Diary_details has been added. This if set will add an additional line with the Diary name and appointment date and time.

A new Clinical History report has been added (option 23) that will printout stock item, batch number and expiry date.

You should use the setup option to specify what analysis codes your batch traceable items are under. You do not need to alter any of printout/date options - these have been preset to:

Print out using nroff format
Ask for dates (default being the current date)
Exclude financial information.

.NOtify	You can specify multiple .NO options (up to 10)
.QU	If you specify a number before the question - that will limit the number of characters the user can enter e.g. .QU 15 Enter Something This would limit the answer to be 15 characters or less.
.SY logas Text	If you are logging all forms generated via the params.txt option Log_Ops_Form then it can look 'odd' just the text 'Form: (xyz.def)' - if you add .SY logas Text to Add to the .def file then the 'Text to Add' will be added to the clinical screen.
.SY NoLog	This will switch OFF the logging for the definition file being printed.
.DUPLEX	This will (if using groff and a LaserJet 4 compatible printer) enable the Duplexing option (print on both sides of the paper). By default the duplexing will use long style binding, entering .Duplex 2 will switch to short side.

If you set the params.txt entry Real_Mail = Yes then the built-in messaging system will call the system E-Mail. This will allow for In-Box's, Outbox's, and all the good things that full E-Mail will offer.

The F5 function key will prompt you for user and up to 10 lines of text as normal, however this will be passed to E-Mail than stored locally. The 'All' option (*) will translate to the user 'all' which you should add to your aliases file. The group option (1-9) will be translated to groupX (where X is the group number) and if you do use them they should be added as aliases.

Main menu -> = -> Personal will map over to calling your mailer.

The system will no longer show 'Personal Messages' on the main menu screen - rather if you have ANYTHING in you system mail box it will show 'Yes'.

The default mailer (from Other Application menu and above) is set to mutt for dumb terminals. If you want to change this add Default_Mailer = xxxx to params.txt.

You no longer need to add '\' to continue lines when using the 'Save' option - the system will assume the lines continue until it finds a closing quote '"'.

If <ESC> is pressed on a menu and the label [Menu] exists the system will jump directly to that label.

There may be times you need a vanilla basic terminal emulator, a copy of PuTTY is included with this update and will be installed in your Windows share (common). This emulator does NOT support the ability to handle Windows integration. Copy the program to your desktop, the only configuration needed is:

Terminal	->	Keyboard -> Click SCO
	->	Backspace click ^H
Windows	->	Set Translations -> CP437
	->	Click change size of font
	->	Untick Display scrollback
Session	->	Save

You may want to price procedures based on a fixed fee, animal weight and length of time. A new price method (6) has been added, when used it will base the price on:

Fee (Band 1) +
Animal Weight times Band 2 +
Multiplier times Band 3

The test option will be based on an animal weight of 10Kgs.

The ' Admin' menu (when you login as admin) has had some new options added to it:

Edge	Startup the backup software to allow manual backup's
Disk	Generate recovery disks
Boss	A menu driven option to add users, reset the modem, change a user's password, look at some log files.

If Clinical_Inc_Vat = Yes is set in params.txt the clinical screen will default to showing a single Vat Inc price.

The 'list' option can be used to switch over to show 'old' fees/drugs split, VAT and analysis codes . The Quit option will also revert to showing the Fee/Drug split (the 'Short' option will switch back).

The User setup screen (= from main menu) has had a 'setup' option added. This allows you to change your mail signature block, edit your mail settings and set any mail forwarding.

The password option on the User setup screen (= from main menu) has been expanded to enable you to change your Unix login password and if using Samba your SMB password.

A new 'test' option has been added to filecap to handle running anita on multiple versions of Windows (98/XP/NT) - 'test windows_version' can be used to select the correct helper program.

The Windows version can be found by entering a ? at the main menu and will be shown on the Emulator line. Windows XP is 10.40 while Windows ME is 192.0. Adding test 10.40 to filecap will cause that line to be used for XP. Any test 'winver' lines should appear BEFORE the generic 'test windows' entries.

If the file already exists - duplicate or Lab error then it will NOT be overwritten, a new file will be created. New .deliver script that will not add the unidentified work to card 1 - it will add it to the 'new' area allowing users to pick from the list.

You can set the default(s) for .deliver in the Premvet Start up file (use the Admin account) to ensure updates to .deliver will not be over-written. The options are:

Lab_Analysis=XXX	Set Analysis Code to XXX
Lab_Print="Yes"	Set to Yes if you want results printed
Lab_Printer=printer	Print to which printer
Lab_Form="Yes"	Set to Yes if you want Form Feed Sent
Lab_Pipe=xxx	Use the formatter xxx when printing

• The system will keep a log of all Centaur tote sheets scanned during the year - you will be warned if you are re-scanning a sheet.

• If you use ^17 to prompt for ID chip in AP you will now be forced to enter something - you cannot leave it blank.

• The AP Metacharacter ^33=1 can be used to suppress displaying an AP description - all other AP features are still effective.

• Access Permissions 107/108 (Suppress Date/User ID) will work on payment routines as well as work done.

• The Status Reports within Kennel Booking have had a 'Q'uit option added to allow you to skip the report.

• The Aged Debtor report will include the surgery number the animal is registered at in the CSV file.

• Clinical Reports - Nroff'ed output - these will now include page numbers. If the animal has been marked as a referral then the referring practice name and address will also be included on the report. Reports without fees will include the User Id.

• Setting OOH_Vets = Yes in params.txt will force the system to ask for the referral practice details. The system must be asking for the additional screen details (Ask_Additional = Yes)

• Ops list - Next/Back options will go back/forward using the operation date rather than record number.

• The default on the 'Down Arrow' from the clinical screen has changed to the 1st record on the system rather than there being no default.

• Today Bills/Receipts - this will show batch number.

• Fee note from the Clinical/Tree screen - if the definition file fee.bot is present it will be included at the bottom of these bills.

• Tree View - Update: When you update all records from the Tree screen the Surgery Number will NOT be transferred unless you have Tree_Transfer_Branch = Yes set in params.txt.

• Classifications: The number available has been increased to 95.

• Ref 1 - The Ref 1 name on the Additional screen can be changed by setting Ref1_name = <what you want> in params.txt (don't add the <>).

• Date 1 - The Date 1 name on the Additional screen can be changed by setting Date1_name = <what you want> in params.txt (don't add the <>).

• Stock History - For items with logging switched on, when sold via Automatic Pricing the Quantity currently in Stock will be logged.

• Diary - Booking an appointment prior to the current date - you will now be asked to confirm.

• Dockets - If the definition file 'docket.top' is present it will replace the default heading. The same reserved words as today.top apply.

• Cash Discounts - By default the cash discount will apply to fees. If you add Cash_Discount_Ask = Yes to params.txt you will be prompted for Fees or Drugs to allow the discount to be added to the drugs column.

• Centaur Tote Sheets - By default the system will printout what has been processed. If you wish to suppress this add Scan_Order_Printout = No to params.txt

• Clinical Records: Showing the Day of the Week previously switched off showing the transaction time this no longer happens.

• Tree_Discount_Same - this will also transfer any classifications from the master card. The same applies to new animals, if New_Animal_Carry_Discount is set.

• Disp. Fee - With Class_Ignore_Dfee set to Yes (Never adjust the Dispensing fee) - Cards with 100% discount (via the MR) on BOTH Fees AND Drugs e.g. Breakages etc - the Disp Fee will be zeroed.

• Weight AP Meta-Characters There may be times where you want to prompt for the weight, however if the animal has a current weight recording you want to skip it. Set Weight_Block = x (where x is the number of days you class a current) in params.txt and the AP code will do nothing.

• Last Weight Date This is available in definition files using the reserved word &LASTWGT.

URI » http://www.premvet.co.uk/ • Updated » Sat May 28 22:48:47 BST 2005 by twm