Read220p (Version 2.20.10) - September > November 2007

Access Permissions

1	Read a record - as everyone needs to read management cards this option has been removed. This also helps as some system managers were often changing this by mistake.
36	Discount Metacharacters the ability to use -, [ and _ on AP lines has been removed. This was limiting the ability for setting Free of Charge macro's. You can use DataMajor to report on who has been discounting work.

Data Major

New Report (Animal Related - Seen Index)
Animals over X age, not seen in last Y years, limit z Years

This can be used to locate say, Canines over 9 years old NOT seen since 1st April 2006 but were seen in the 2 year period prior to that. Dead, Re-homed and Bad Debts are ignored.

Diary Plus

The pop-up message box in general is very handy - however it can be annoying if the Message of the day is used for other purposes. You can now tell the system NOT to pop it up automatically - set

Diary_Pop_Up_Message = No

in params.txt.

You can still access it as normal, it will still show on the date line it will no longer 'pop up'.


There was a typo in the last release notes - the params.txt entry for customising the diary slots is Diary_Time_Slots and not Diary_Time_Slot.

When you are in an Appointment, you can print either a label or a note on the pos printer of the appointment date and time. With the pos option, if there is a .def file called 'diary.bot' present it will be appended.


Attachments

• The 'Find/Search' option is the same as the display option except, you can limit the listing to only those attachments matching a specific criteria. Presently, the search will look for text appearing anywhere in the Description, mime type, filename or document type.

• When attaching images of the animal you were limited in having to save the attachment only in the 'new' area and you could not access it via the web/common areas. That method still exists, now in addition, you can, attach it as a normal attachment, select it, and use the
  Send -> Image option

  This will tag that attachment as the animal image.

• Web Links - These were (and still can be) added by selecting:
  New Attachment - Create from Scratch -> Web link

  In addition, there is a separate menu option:

  New Attachment -> Link to Web Site

  which is a little more intuitive.
  

• The attachment can be categorises for easier searching. The document type will be shown on the search screen. Lab results attached will automatically be given the type 'Lab Result'.
  

  Additional document types can be added via the params.txt entry

      Document_Type = xx,yy,zz

  These types will be ADDED to the existing list.
  

Drug Ordering and Price Updates

Price Updates (Centaur and Dunlops) - when collecting updates via the Net if you have not already entered the User-name/Password then the system will prompt you for them. If you need to check there is a 'User' option on the initial prompt that will let you check and change them without editing params.txt directly.


Dunlops - If you want to place orders to Dunlops via Simply Scan, Fax, Phone etc. that is, not using Premvet all the time to place the order but you still want to receive quantities etc. There is no way to tell if the order came from Premvet, a telephone call etc. To get round this you can add to params.txt:

         Dunlops_Reply = No 

this will stop the system from processing any reply files received (from Dunlops) when placing the order and will enable an extra option under:

Ordering -> On-Line Service -> Dunlops -> Batch/Order Details.

You will be asked 'Update Quantity in Stock'. In this case the system will use the full details from Dunlops Server and update, Quantity, Bar Code, Batch details and Price.


FTP Net Ordering - sometimes the remote server can fail to respond the client commands correctly. This can depend on the client used - for NVS we use NcFTP which can be configured to ignore/not send some of the standard options, with Centaur we use ftp, this does not apply to Dunlops. You can adjust the option with the params.txt entry:

       XXX_FTP_Options = Blah Blah 

Where XXX is the name of the wholesaler e.g. NVS_FTP_Options related to NVS net ordering . Blah Blah are the options to be passed. Support will let you know what options to enter.


NVS Ordering: There is a delay of 50 seconds between sending and order and receiving out of stock messages. If the NVS server is heavily loaded this delay may not be long enough or the reverse is true - updates may run quicker. The delay can be set via the params.txt entry

NVS_Ftp_Wait

(delay should be specified in seconds) e.g. NVS_Ftp_Wait = 40 to drop it to forty seconds.


Debtor List

Four new columns have been added to the csv file, Insured, Last Seen, Last Paid, Status - these are CLIENT based especially Insured - if your clients have multiple insurance companies it will return the 1st and Status - will show master status.


If you want the debtor list (csv file) mailed to you after each run then add

Debtor_EMail_Address = some-mail-address

to params.txt.


Protocols

There have been some changes to this area and will be documented in the next set of release notes.


Automatic Pricing Forms

Some of the laboratory submission forms are in 'pdf' format with pull-down boxes to fill in the lab Addresses - specifically those from the Veterinary Laboratories Agency.

These can be added/accessed with the AP Metacharacter ^38=name_of_form.

For Example, An Avian Submission Form, create an AP card and add to the Extra's lines ^38=vla2.pdf (at the time of writing vla2.pdf is the correct form). When used, the form will be copied over to the Attachment Screen and a PDF reader will be called. You can fill in the details and click print. As the form has been copied over before you fill in the details if you click 'save' the competed form will be saved with no additional steps needed.


The Name of the attachment will be taken from the description of the AP card and it will be attached as an 'AP Form'. If you want to alter the defaults then add a params.txt entry:

     Form_filename =  Description | Attach as

The '| Attach as' is optional.


For the Avian Submission Form (vla2.pdf) this could be

      Form_vla2.pdf =  VLA Avian Form  | VLA Avian

The description would be taken as 'VLA Avian Form' and it would be classed as 'VLA Avian'. If the VLA issue new forms, just download and save it in the text folder.


Note: The form will be copied over to the attachment screen BEFORE the system checks they can actually be opened on the screen you are on. This allows the forms to put into place and another member to staff to finish them off and print them later.


You can use ^38= with any Windows type forms, for example, adding a Dental chart, Pathology lab form etc. - just set ^38=name-of-form and it will call up Word, Adobe, a browser as needed.


The current VLA forms can be downloaded from Defra Web Site or use

Help -> Updates -> Others -> Laboratory Forms

The Premvet Update cw'Lab Forms' also includes Canine and Feline Dental charts, these will be installed automatically if you do not already have them present.

k9dental.doc	Canine Dental Chart
catdental.doc	Feline Dental Chart

Misc

• New stand-alone program vet -p lock will display the lock status of any terminals. This is not limited by screen space so will list all terminals logged in.
  

• When using 'Real Mail' for message passing the system will now include the system-wide file allowing basic settings to be used and then can be over-ridden by local settings.
  

• Invoices and Aged Debtor - Credits will be treated as being taken on the actual date - they will no longer be taken off the oldest debt.
  

• Cross Breeds - You could enter all possible combinations into the breed lookup table - but very long list!!. If you enter an 'X' on the breed name the system will prompt you for a 1st and then a 2nd breed. These will be combined.
  

  You can also add a breed say 'X Breed' (1st two character are 'X ') this will do the same. If the combined breed is over the max length (28) then a character will be dropped from the end of each breed till it is 28 or less.
  

• Referred By - These details can be used in definition files:

  &REFERRED	the Referring Practice
  &REFERAD1	Address Line 1
  &REFERAD2	Address Line 2
  &REFERAD3	Address Line 3
  &REFERAD4	Address Line 4
  &REFERPC	Postcode
  &REFERTE	Telephone

• Printing PDF Lab Results - DEFRA are sending Lab results as PDF documents, these cannot be viewed on Wyse terminals. A modified copy of filecap has been provided to allow these to be displayed and printed from Non-Graphical terminals. If you are using 5.0.6 or earlier you will need the Xpdf package from SCO's Skunkware site.
  

• Recalls - When being run 'per client' the master address will be used rather than the address on the last animal.
  

• Classifications - These can be exported/Imported with vet -p export class the resulting csv file is xclass.csv.
  

• Stock Valuation (vet -p stkvalue) - By default will scan all branch files, the stkvalue.csv file is now stkvalue+BRANCH.csv e.g. stkvalue2.csv for branch 2. If the Environment Variable BRANCH is set the report will act as before and just run that branches figures.
  

• Office Integration - Neutered (&NEUT) has been added to the link to office software to indicate if the animal is neutered or not (Yes/No). The Practice Name, Address and Site specific entries have been included as well.
  

• Log file - A new log file 'login.log' keeps a record of who, when and where a user logged into Premvet. This is not the same as when someone logged into Unix - just into Premvet.
  

• PDSA Specific - PDSA periods fluctuate in a weekly cycle, not calendar months. The stand along program 'pdperiod' will allow cron jobs to be run at period end. See 'daily' file for usage details.
  

• Definition Files - The .SA command is used to APPEND details to a log/csv file. A new option .OW (OverWrite) works in exactly the same way except the logfile will be deleted first. This allows you to add additional details to a csv file linked to a 3rd party product.
  

• Validation - Global Changes: You can now globally set the Send Bill flag.
  

• Drug Interactions - If a stock item has only an Animal Class set then it will not log the item as a repeat. This allows you to set an Interaction on Human Medicines and alert the user to its use. See FAQ - Alert for Human Medicines.
  

• Ask for Surgery - Normally 'Ask For Surgery' is set on a per location basis by setting the surgery number to 0. If you have a member of staff who moves around the sites, if you set Ask_Surgery = yes in their personal params.txt then it will prompt from any location.
  

• Surcharging Bad Debt Cards - In a similar fashion to limiting surcharges on Dead Animals ( read220a#9) you can tell the system not to surcharge Bad Debt - Set Surcharge_BD = No in params.txt

• Stock Batch Numbers - Some stock items have the same batch number but different expiry dates. You can now add/select these individually.
  

• Split Batch - If you set 'Block_No_Batch = Yes' in params.txt then you will be prompted if you try to sell more of a specific batch than you have in stock. The options you will get are 'I'gnore - just carry on regardless, 'R'e-select - pick a new batch or 'Q'uit. At present you CANNOT select split batches.
  

• Fixed price stock sub-units - If you want a fixed price item, you can include the pipe symbol (|) somewhere on the sub-unit description. This fix's the initial price e.g. quantity does not matter, you can discount, surcharge, add/remove disp fees etc. The quantity records on the record and in the stock history will be that used - just the price is fixed.
  

• Calendar Reminders - You may want to be reminded by E-Mail when an event is due. If, when in personal settings (= -> User -> Setup) there is a new 'Calendar' option.

  This will let you edit a text file, enter the details, oner per line - NOTE then line MUST start MM/DD (American format). e.g. 1/2 Scottish Holiday for the 2nd of January. You will be mailed a reminder the day before and on the day. In addition, if you print out your personal calendar (F12) (See read220n#6) these events will be included on the printout.
  

• Default Mileage - If you set the params.txt entry

       Default_Mileage = x 
  

  where x is the mileage you wish the system to use. If you set this default to be higher than 255 miles then the user will be forced to enter an amount.
  

• Force Consultation - If the system is set to force a consultation on entry to Automatic pricing (/CON). This will now only apply to Small Animal cards.
  

URI » http://www.premvet.co.uk/ • Updated » Fri Nov 16 11:41:15 GMT 2007 by twm