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Read300j - Version 03.02.03 - Release Date 27th July 2010

Stock - Controlled Items

The ability to Edit controlled items (Access permission 148)

This has been expanded to limit users from Editing or Wiping the History of the item.

E-Mail forms to a third party

You may need to send forms out to an referral or Out Of Hours site, forms for the client to take with them - rather than printing you can E-Mail them.

There is a new definition file option you can use in the form: 

    .SY EMAIL  XXXX YYYYYY

This SYstem command at the top of a form will do this.

The XXXX can be one of:

ROFF
Assume it's a groff document, it will be converted and sent as a PDF attachment.
TEXT
Assume it's plain text and will be sent as such

The YYYYY can be:

A full E-Mail address if the form is going to a fixed address, the text ASK or OOH (these options will be explained later).

One of the other SYstem commands the system will use is: 

    .SY TITLE  zzzzzzzzzzzz

If this is present in the form, the zzzzz will be taken as the subject to be used when sending the E-Mail (See below for customising it).

With the ASK option, the system will, prompt the user to enter the address, if the text entered contains an '@' it will be taken as a valid mail address. If the user enters a name (or leaves it blank) the practice Address Book will be checked for records matching. Only records with an E-Mail address will be offered.

The OOH option - this will look for the params.txt PDSA_Default_OOH and use the address this is set to as the recipient.

With groff forms you do need to change the format (.ty) used to .ty MROFF this is to ensure the correct options are used to generate the PDF attachment.

There are a few params.txt entries that can be used:

Here is the top of a sample .def file, the top three lines do the formatting, setup E-mail and set the subject to be used. The rest of the form is as per your existing printed ones. 


    .TY MROFF
    .SY EMAIL roff ASK
    .SY TITLE Redirection to VetsNow 

    .SY logas va14 E-Mailed to VetsNow
    .PGNH

Data Major

Clinical History - E-Mail change subject

Some Out-Of-Hours and referral sites have a Clinical report setup to E-Mail the history back to the practices. With some referring practices there can be numerous e-mails all with the same name.

The default E-mail subject is the name of the report. To make it more flexible, the system will change the report name based on some macros.

%% The animal Number
%C The Client Name
%A The animal Name

Some examples:

History %% will (for record 1234) be History 1234
OOH Work for %C will be OOH Work for Mrs D Jones
Work [%%] (%A) will be Work [1234] (Fido)

The expanded versions are really handy as a mail subject but do look a little confusing on the screen. To make it look 'nicer' you can 'hide' to macro with a '|'. Any text following a | will be hidden but will still be used when E-Mail sent e.g.

History|[%%] (%A) will be Displayed as History but still expanded up with animal number and name.

These abbreviations can also be used in sending definition files via E-Mail see option above.

Protocols

Automatic Protocol - pva019

This will be checked for when a new animal is added to the system. You can use this to generate Terms and Conditions, welcome handouts etc.

As an example, this script will print a welcome letter (lifecon) for all Rodents, reptiles, Avian, rabbits and ferrets. 

    [nosave]
    [headup]
    [start]

    [goto top &species ~ RODENT REPTILE AVIAN LAGO FERRET ] 
    [goto quit]

    [top]
    [condef lifecon.def]

Recalls

Diary

E-Claims

Corporate

EnServe

Misc